STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 22, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for liquid cationic polymer for the Water Utilities Department - Polydyne, Inc., only bidder - Estimated amount of $3,663,600 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for liquid cationic polymer (LCP) for water treatment at all City water purification plants. Used as a coagulant to aid in the chemical treatment process, LCP removes suspended and colloidal particles from water. LCP also lowers the amount of ferric sulfate needed to reduce cloudiness in the water as required by Texas Commission of Environmental Quality regulations.
The Water Utilities Department (DWU) has used LCP for decades as the coagulant aid of choice and this master agreement will continue to provide National Sanitary Foundation 60 certified LCP for use at all City water purification plants. DWU is responsible for providing clean drinking water to approximately 2.3 million people in Dallas and surrounding communities.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition, the Office of Business Diversity sent notifications to chambers of commerce and advocacy groups to ensure maximum vendor outreach.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 23, 2013, City Council authorized a two-year master agreement for liquid cationic polymer to be used by Dallas Water Utilities with Polydyne, Inc. by Resolution No. 13-0170.
FISCAL INFORMATION
Dallas Water Utilities Fund - $3,663,600.00 (Estimated amount)
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
Dallas Water Utilities Fund |
$1,221,200.00 |
$1,221,200.00 |
$1,221,200.00 |
|
Total |
$1,221,200.00 |
$1,221,200.00 |
$1,221,200.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$3,663,600.00 |
Goods |
18.00% |
10.89% |
$398,880.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BF20-00012098. We opened it on December 12, 2019. We recommend the City Council award this master agreement in its entirety to the only bidder.
Bidder Address Amount
*Polydyne, Inc. One Chemical Plant Rd. $3,663,600.00
Riceboro, GA 31323
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER
Polydyne, Inc.
John Pittman, President
Boyd Stanley, Vice President
Christopher Gannon, Secretary
Mark Schlag, Treasurer