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File #: 20-50    Version: 1 Name:
Type: CONSENT AGENDA Status: Agenda Ready
File created: 12/26/2019 In control: Office of Procurement Services
On agenda: 1/22/2020 Final action:
Title: Authorize (1) a three-year master agreement with, two one-year renewal options, for the purchase of unleaded and diesel fuels based on Platts index rates for the Department of Equipment and Fleet Management - Truman Arnold Companies dba TAC Energy in an estimated amount of $25,287,062.43, World Fuel Services, Inc. in an estimated amount of $21,046,330.39, Ports Petroleum Co., Inc. in an estimated amount of $16,337,858.73, Martin Eagle Oil Company, Inc. in an estimated amount of $16,188,561.78, and W. Douglass Distributing, LTD in an estimated amount of $7,995,395.04, lowest responsible bidders of ten - Total estimated amount of $86,855,208.37; and (2) an increase to the master agreement with Truman Arnold Companies dba TAC Energy in an amount not to exceed $459,583.00, from $40,909,089.75 to $41,368,672.75 and Martin Eagle Oil Company, Inc. in an amount not to exceed $212,018.00, from $10,129,680.88 to $10,341,698.88, for the purchase of unleaded and diesel fuels based on Platts index ...
Indexes: 100
Attachments: 1. Resolution
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STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 22, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT

Title
Authorize (1) a three-year master agreement with, two one-year renewal options, for the purchase of unleaded and diesel fuels based on Platts index rates for the Department of Equipment and Fleet Management - Truman Arnold Companies dba TAC Energy in an estimated amount of $25,287,062.43, World Fuel Services, Inc. in an estimated amount of $21,046,330.39, Ports Petroleum Co., Inc. in an estimated amount of $16,337,858.73, Martin Eagle Oil Company, Inc. in an estimated amount of $16,188,561.78, and W. Douglass Distributing, LTD in an estimated amount of $7,995,395.04, lowest responsible bidders of ten - Total estimated amount of $86,855,208.37; and (2) an increase to the master agreement with Truman Arnold Companies dba TAC Energy in an amount not to exceed $459,583.00, from $40,909,089.75 to $41,368,672.75 and Martin Eagle Oil Company, Inc. in an amount not to exceed $212,018.00, from $10,129,680.88 to $10,341,698.88, for the purchase of unleaded and diesel fuels based on Platts index rates for the Department of Equipment and Fleet Management - Total amount not to exceed $671,601.00, from $51,038,770.63 to $51,710,371.63 - Financing: Equipment and Fleet Management Fund ($87,526,809.37)

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BACKGROUND

This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.

The master agreement will allow the City to purchase multiple types of ...

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