STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 12, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a five-year master agreement for personal protective bunker gear for Dallas Fire-Rescue with Casco Industries, Inc. through the Texas Association of School Boards cooperative agreement - Estimated amount of $8,965,950 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will allow for the purchase of personal protective bunker gear for Dallas Fire-Rescue. Bunker gear, also referred to as structural and proximity gear, provides flame resistant apparel that allows fire fighters the ability to combat fire at close proximity. This agreement will allow for the issuance of a second set of gear in 2020 to all personnel active in field operations. The current set of gear will be replaced in subsequent years on an as needed basis.
Bunker gear is made from unique materials resistant to burning, melting, scorching, and hazardous materials and is equipped with thermal insulated lining. Due to the critical purpose bunker gear serves, all materials must be compliant with the National Fire Protection Association and the Texas Commission on Fire Protection standards for structural fire fighter protective clothing.
The Texas Association of School Boards cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 26, 2018, City Council authorized a one-year master agreement for the purchase of bunker gear for the Fire-Rescue Department with Casco Industries, Inc. through the Texas Association of School Boards cooperative agreement by Resolution No. 18-1396.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
General Fund |
$6,237,525.00 |
$682,106.25 |
$2,046,318.75 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$8,965,950.00 |
CO-OP |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Cooperative Purchasing Agreements (CO-OPs). |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Casco Industries, Inc.
Doug Schaumburg, President
Coleman Brown, Secretary