STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 26, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for athletic, physical education, gymnasium supplies, and equipment for the Park and Recreation Department with BSN Sports, LLC in the estimated amount of $500,000 and S&S Worldwide, Inc. in the estimated amount of $350,000 through the Texas Association of School Boards cooperative agreement - Total estimated amount of $850,000 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will allow for the purchase of athletic, physical education, gymnasium supplies, and equipment to support the Park and Recreation Department’s sports programs and activities. These activities include basketball, softball, baseball, track and field.
Items purchased under this agreement includes but are not limited to:
• Team uniforms
• Team practice equipment
• Basketball and volleyball court supplies
• Sports balls
• Nets
The master agreement will also provide youth sports gear for 10,000 youth annually for recreation centers, after school programs, annual summer camps, and 19 Send A Kid to Camp sites.
The Texas Association of School Boards cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 12, 2017, City Council authorized a three-year master agreement for the purchase of athletic gear, equipment, and supplies with BSN Sports, LLC, S&S Worldwide, Inc., and Santex by Resolution No. 17-0573.
On February 6, 2020, the Park and Recreation Board authorized the three-year master agreement for athletic, physical education, gymnasium supplies, and equipment for the Park and Recreation Department with BSN Sports, LLC and S&S Worldwide, Inc.
FISCAL INFORMATION
|
Fund |
FY 2019-2020 |
FY 2020-2021 |
Future Years |
|
General Fund |
$283,333.30 |
$283,333.34 |
$283,333.36 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$850,000.00 |
CO-OP |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Cooperative Purchasing Agreements (CO-OPs). |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNERS
BSN Sports, LLC
Terrence M. Babilla, President
S&S Worldwide, Inc.
Adam Schwartz, President