STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 26, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a one-year cooperative purchasing agreement for plumbing services at City facilities with The Brandt Companies, LLC through the Texas Association of School Boards cooperative agreement - Estimated amount of $420,000 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This cooperative purchasing agreement will provide plumbing services at City facilities to supplement City staff on projects that require specialized services, additional labor, and after hour services. The Building Services Department processed approximately 3,400 plumbing service requests during FY 2018-19. This service contract ensures plumbing services are available 24 hours 7 days a week to the City. The service contract also provides specialized equipment such as plumbing line sewer cameras for the inspection of pipes, hydro jet machinery for high pressure pipe cleaning, and vacuum trucks.
Examples of services available through this contract are clearing clogged drains, detect and repair leaks, replace toilets, sinks, tubs or pipes. This service contract will also cover services such as cleaning sewer lines, installing water heaters, and inspecting and testing gas lines. Services will be performed at City facilities such as:
• Fire stations
• Police stations
• City Hall
• Kay Bailey Hutchison Convention Center
• Libraries
• Recreation centers
The Texas Association of School Boards cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $11.71; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 14, 2015, City Council authorized a three-year service contract for plumbing services at City facilities with A Star Heat & Air, Inc. by Resolution No. 15-1858.
On December 13, 2017, City Council authorized a three-year service contract for plumbing services at City facilities with A Star Heat & Air, Inc. dba A Star Heat & Air by Resolution No. 17-1867.
FISCAL INFORMATION
|
Fund |
FY 2019-20 |
FY 2020-21 |
Future Years |
|
General Fund |
$350,000.00 |
$70,000.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$420,000.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Cooperative Purchasing Agreements (CO-OPs). |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
The Brandt Companies, LLC
Rod Anthony, President