STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 26, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a two-year cooperative purchasing agreement construction contract for citywide on-site glass installation of window glass and glass repairs with Peruna Glass, Inc. dba Glass Doctor of North Texas, LLC through the Texas Association of School Boards cooperative agreement - Estimated amount of Not to exceed $975,000 - Financing: General Fund ($225,000) and Capital Construction Fund ($750,000)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This cooperative purchasing agreement construction contract will provide for citywide on-site glass installation of window glass and glass repairs. Glass breakage is commonly caused by vandalism or weather related incidents. There are various types, thickness, and tints of glass available such as:
• Tempered
• Laminate
• Plate
• Mirror
The Texas Association of School Boards cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $11.71; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 13, 2016, City Council authorized a three-year service contract for window glass replacement services citywide with Peruna Glass, Inc. dba Glass Doctor of North Texas by Resolution No. 16-0517.
On January 23, 2018, City Council authorized a three-year service price agreement for citywide on-site replacement of window glass and glass repairs with Peruna Glass, Inc. dba Glass Doctor of North, LLC Texas by Resolution No. 19-0191.
FISCAL INFORMATION
Fund |
FY 2020 |
FY 2021 |
Future Years |
General Fund |
$ 75,000.00 |
$125,000.00 |
$ 25,000.00 |
Capital Construction Fund |
$325,000.00 |
$325,000.00 |
$100,000.00 |
Total |
$400,000.00 |
$450,000.00 |
$125,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
$975,000.00 |
CO-OP |
N/A |
N/A |
N/A |
• The Business Inclusion and Development Plan does not apply to Cooperative Purchasing Agreements (CO-OPs). |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Peruna Glass, Inc. dba Glass Doctor of North Texas, LLC
Larry Patterson, President