STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 26, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for hardware, software maintenance, and support for the City's electronic data discovery system for the Department of Information and Technology Services distributed by Carahsoft Technology Corp. and sold through TEQSYS, Inc. through the Department of Information Resources cooperative agreement - Not to exceed $400,771.04 - Financing: Information Technology Services Funds (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide ongoing hardware, software maintenance, and support for the City's electronic data discovery system. This system is utilized by the City Attorney's Office, the Department of Information and Technology Services, and the Police Department to collect, analyze, and produce data used for pre-trial discovery, administrative hearings, and internal department investigations. This system is a key component in the City's ability to meet open records requests and litigation pre-trial discovery timelines. This system has proved to be an efficient tool in the management and processing of the large amounts of electronic data stored within the City. Attorneys are able to create cases, perform document redaction, and generate numbering to identify and label legal documents. The system also streamlines case reviews and provides automated legal hold notifications.
The Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Government Code a...
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