STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 26, 2020
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a two-year cooperative purchasing agreement for city employee software training for the Office of Innovation with DSQUORUM, LLC dba Data Society through the General Services Administration cooperative agreement - Estimated amount of $248,506 - Financing: General Fund ($180,724), Dallas Water Utilities Fund ($4,108), Convention and Event Services Fund ($6,162), Sanitation Operation Fund ($5,136), Aviation Fund ($14,378), Building Inspection Fund ($19,510), Risk Management Fund ($9,244), and Equipment and Fleet Management Fund ($9,244)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This cooperative purchasing agreement will provide for city employee software training. The Office of Innovation serves as the citywide lead for data analytics. This training is part of a multi-prong strategy to establish an analytics ecosystem within City operations to provide more efficient service delivery and programs to the public. This strategy includes upskilling employees in data-oriented roles to meet the City’s goal of embedding data driven decision making throughout the organization. Based on feedback, over 70 percent of employees said they learned how to manage their data responsibilities on their own, without formal training.
The General Services Administration cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is 11.71; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
General Fund |
$ 90,362.00 |
$ 90,362.00 |
$0.00 |
|
Dallas Water Utilities Fund |
$ 2,054.00 |
$ 2,054.00 |
$0.00 |
|
Convention and Event Services Fund |
$ 3,081.00 |
$ 3,081.00 |
$0.00 |
|
Sanitation Operation Fund |
$ 2,568.00 |
$ 2,568.00 |
$0.00 |
|
Aviation Fund |
$ 7,189.00 |
$ 7,189.00 |
$0.00 |
|
Building Inspection Fund |
$ 9,755.00 |
$ 9,755.00 |
$0.00 |
|
Risk Management Fund |
$ 4,622.00 |
$ 4,622.00 |
$0.00 |
|
Equipment and Fleet Management Fund |
$ 4,622.00 |
$ 4,622.00 |
$0.00 |
|
Total |
$124,253.00 |
$124,253.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$248,506.00 |
CO-OP |
N/A |
100% |
$248,506.00 |
|
• The Business Inclusion and Development Plan does not apply to Cooperative Purchasing Agreements (CO-OPs); however, the prime contractor is a certified M/WBE. |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
DSQUORUM, LLC dba Data Society
Merav Yuravlivker, Chief Executive Officer