STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: March 25, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a three-year service price agreement for grounds maintenance services at various locations for the Library - Edens Touch Diversified, LLC, most advantageous proposer of four - Estimated amount of $1,619,310 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for grounds maintenance services for library locations on a predetermined maintenance schedule as well as a provision for service calls on an as needed basis. This service price agreement will be used to provide mowing, trimming, weeding, fertilization, pest control, leaf, and litter removal at branch libraries and the Central Library. Mowing cycles range from 14 to 30 days year-round depending on seasonal needs, with leaf and litter removal conducted on a weekly basis. Additionally, this agreement will allow for irrigation adjustments and inspections plus sod, erosion, and rut repair services.
A five-member committee from the following departments reviewed and evaluated the qualifications:
* Department of Aviation (1)
* Library (2)
* Park & Recreation Department (1)
* Office of Business Diversity (1)*
* Office of Procurement Services (1)*
*The Office of Procurement Services only evaluated cost and the Office of Business Diversity only evaluated the...
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