STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: March 25, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for scrap tire removal and disposal services to be utilized by various departments - TJP Enterprises, LLC dba All American Tire Recyclers, lowest responsible bidder of three - Estimated amount of $633,334.75 - Financing: General Fund ($46,131.24), Sanitation Operation Fund ($322,750.00), Equipment and Fleet Management Fund ($252,250.00), Dallas Water Utilities Fund ($6,372.85), Storm Drainage Management Fund ($3,504.65), Aviation Fund ($2,153.75), and Convention and Event Services Fund ($172.26)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. We anticipate the following City departments will use this agreement:
• Department of Aviation
• Department of Convention and Event Services
• Department of Equipment and Fleet Management
• Department of Public Works
• Department of Sanitation Services
• Fire-Rescue Department
• Water Utilities Department
This service price agreement will provide for scrap tire removal and disposal services. The City is a registered scrap tire facility, processor, and generator with the Texas Commission on Environmental Quality (TCEQ) and as such requires the services of a TCEQ registered vendor to dispose of scrap tires. This service price agreement for scrap tire removal will be utilized by various City departments. The Department of Sanitation Services disposes approximately 650 tons of scrap tires annually that are deposited at the McCommas Bluff Landfill by City departments.
The recommended vendor is a TCEQ registered and approved scrap tire processor, storage facility, and transporter of scrap tires in the State of Texas. Scrap tire processors shred or bale scrap tires for delivery to a scrap tire storage site, a facility that recycles, reuses or recovers the energy from the tire pieces. This is an approved method by TCEQ to recycle scrap tires. The recommended vendor recycles the scrap tires into tire derived fuel. Tire derived fuel is used as alternative fuels in power plants and paper mills.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition, the Office of Business Diversity sent notifications to chambers of commerce and advocacy groups to ensure maximum vendor outreach.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $11.71; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 13, 2017, City Council authorized a three-year service contract for scrap tire removal and disposal services with Thomas Cloud Parker, sole proprietor dba All American Tire Recyclers by Resolution No. 17-1395.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
General Fund |
$ 15,467.08 |
$ 15,467.08 |
$ 15,197.08 |
|
Sanitation Operation Fund |
$ 80,000.00 |
$100,000.00 |
$142,750.00 |
|
Equipment and Fleet Management Fund |
$ 84,083.34 |
$ 84,083.34 |
$ 84,083.32 |
|
Dallas Water Utilities Fund |
$ 2,124.28 |
$ 2,124.28 |
$ 2,124.29 |
|
Aviation Fund |
$ 153.75 |
$ 750.00 |
$ 1,250.00 |
|
Storm Drainage Management Fund |
$ 1,168.21 |
$ 1,168.21 |
$ 1,168.23 |
|
Convention and Event Services Fund |
$ 172.26 |
$ 0.00 |
$ 0.00 |
|
Total |
$183,168.92 |
$203,592.91 |
$246,572.92 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$633,334.75 |
Other Services |
23.80% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BE20-00012108. We opened them on December 19, 2019. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*TJP Enterprises, 5225 Teague Rd. $633,334.75
LLC dba All American Fort Worth, TX 76140
Tire Recyclers
Hazmat Environmental Services, 2605 Northaven Rd. $4,467,403.00
Inc. dba Trans-Environmental Dallas, TX 75229
Services, LLC
One Design Construction and 3501 Ross Ave. Non-responsive
Consultants Suite 4055
Dallas, TX 75204
OWNER
TJP Enterprises, LLC dba All American Tire Recyclers
Tom Parker, President
Jodi Parker, Vice President