STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: March 25, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a three-year master agreement for fire hydrants, parts, and accessories for the Water Utilities Department - Mueller Co., LLC in an estimated amount of $1,240,144.44, Core & Main LP in an estimated amount of $393,920.00, and Fortiline, Inc. dba Fortiline Waterworks in an estimated amount of $54,790.00, lowest responsible bidders of three - Total estimated amount of $1,688,854.44 - Financing: Dallas Water Utilities Fund
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BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the Water Utilities Department (DWU) to effectively maintain fire hydrants by providing replacement parts and new hydrants when needed throughout the City. The replacement parts will be used to repair leaks and damages, ensuring that hydrants are operationally ready for fire related emergencies. DWU also stocks hydrants for prompt replacement of non-repairable hydrants.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact ad...
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