STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: March 25, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for fire hydrants, parts, and accessories for the Water Utilities Department - Mueller Co., LLC in an estimated amount of $1,240,144.44, Core & Main LP in an estimated amount of $393,920.00, and Fortiline, Inc. dba Fortiline Waterworks in an estimated amount of $54,790.00, lowest responsible bidders of three - Total estimated amount of $1,688,854.44 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the Water Utilities Department (DWU) to effectively maintain fire hydrants by providing replacement parts and new hydrants when needed throughout the City. The replacement parts will be used to repair leaks and damages, ensuring that hydrants are operationally ready for fire related emergencies. DWU also stocks hydrants for prompt replacement of non-repairable hydrants.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition, the Office of Business Diversity sent notifications to chambers of commerce and advocacy groups to ensure maximum vendor outreach.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 24, 2016, City Council authorized a three-year master agreement for fire hydrants, parts and accessories with Mueller Co., LLC, HD Supply Waterworks, LTD, US Pipe Valve & Hydrant, LLC, and ACT Pipe & Supply, Inc. by Resolution No. 16-1308.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
Dallas Water Utilities Fund |
$562,951.48 |
$562,951.48 |
$562,951.48 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,688,854.44 |
Goods |
N/A |
N/A |
N/A |
|
• M/WBE goal waived due to no M/WBE availability |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BF20-00012141. We opened them on January 23, 2020. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Mueller Co., LLC 500 West Eldorado St. Multiple Lines
Decatur,IL 62522
*Core & Main LP 4333 Irving Blvd. Multiple Lines
Dallas,TX 75247
*Fortiline, Inc. dba 11200 Seagoville Dr. Multiple Lines
Fortiline Waterworks Balch Springs, TX 75180
OWNERS
Mueller Co., LLC
Greg Rogowski, President
Mike Lindgren, Vice President
Chad Mize, Treasurer
Core & Main LP
Jack Schaller, President
Chuck Zappola, Vice President
Fortiline, Inc. dba Fortiline Waterworks
Mike Swedick, President
Marty Nagal, Vice President
Richard Linneman, Secretary
Gary Hivvs, Treasurer