STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: March 25, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for commercial wireless communication services and equipment for the Department of Information and Technology Services with Cellco Partnership dba Verizon Wireless and its related entities through the Department of Information Resources cooperative agreement - Estimated amount of $9,348,204.84 - Financing: Various Funds (see Fiscal Information)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This cooperative purchasing agreement will provide for ongoing commercial wireless communication services and equipment. The agreement allows for wireless cell phone use which increases mobility and collaboration between departments. Additionally, this agreement allows for the purchase of mobility services that can be used in smart devices, such as cradle point, or mobile tablets. This enterprise agreement is utilized by departments that make use of remote connectivity.
Wireless technology includes voice, data, and internet services which are used in various forms of communications and connectivity. Utilizing commercial wireless technology provides the ability for staff to access information, research, and respond instantly while not locally connected.
The Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $11.71; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 22, 2012, City Council authorized a four-year service contract, with two one-year renewal options, for commercial wireless communication services and equipment for public safety and other City departments with Cellco Partnership dba Verizon Wireless and its Related Entities through the Department of Information Resources, State of Texas Cooperative contract by Resolution No. 12-2077.
On August 24, 2016, City Council authorized Supplemental Agreement No. 1 to exercise the first one-year renewal option of the service contract for commercial wireless communication services and equipment with Cellco Partnership dba Verizon Wireless and its Related Entities through the Department of Information Resources, State of Texas Cooperative by Resolution No. 16-1310.
On August 23, 2017, City Council authorized Supplemental Agreement No. 2 to exercise the second one-year renewal option to the service contract with Cellco Partnership dba Verizon Wireless and its related entities through the Department of Information Resources, State of Texas Cooperative for commercial wireless communication services and equipment by Resolution No. 17-1269.
City Council was briefed by memorandum regarding this matter on November 16, 2018.
On November 28, 2018, City Council authorized a one-year service contract for commercial wireless communication services and equipment with Cellco Partnership dba Verizon Wireless and its Related Entities through the Department of Information Resources, State of Texas Cooperative contract by Resolution No. 18-1700.
FISCAL INFORMATION
Funding allocation will be determined based on an assessment of department needs. See Attachment A for historic billing from current contract.
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
Enterprise Funds |
$ 394,192.24 |
$ 394,192.24 |
$ 394,192.24 |
|
General Fund |
$2,499,524.53 |
$2,499,524.53 |
$2,499,524.53 |
|
Grant Funds |
$ 50,195.14 |
$ 50,195.14 |
$ 50,195.14 |
|
Internal Service Funds |
$ 172,156.37 |
$ 172,156.37 |
$ 172,156.37 |
|
Total |
$3,116,068.28 |
$3,116,068.28 |
$3,116,068.28 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$9,348,204.84 |
CO-OP |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Cooperative Purchasing Agreements (CO-OPs). |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Cellco Partnership dba Verizon Wireless
One Verizon Way
Basking Ridge, NJ 07920
Ronan Dunne, Executive Vice President
Christine Baron, Senior Vice President of Enterprise Sales