STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: March 25, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
A resolution ratifying the City Manager’s execution of an emergency service price agreement with BCFS Health and Human Services through an Interlocal Agreement with the City of San Antonio, for homeless shelter and dormitory management services related to COVID-19 for the Office of Homeless Solutions - Estimated amount of $75,409.04 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This Interlocal Agreement will provide homeless shelter and dormitory management services for a 400 bed homeless shelter established at the Kay Baily Hutchison Convention Center in order to assist the City’s efforts to mitigate the effects of the COVID-19 virus. This agreement will also include facility support and food services for all residents who utilize the shelter. Homeless shelter capacity has increased as a result of social distancing in operating homeless shelters due to COVID-19.
This service was procured utilizing emergency procurement guidelines which allow for the procurement of goods and services where routine bidding requirements cannot be followed. Emergency procurements are exempt from competitive bidding under the City Charter and State Law.
The City of San Antonio Interlocal Agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
General Fund |
$75,409.04 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$75,409.04 |
Emergency Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Emergency Service contracts |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Interlocal Agreement/Inter governmental Agreement |
• Interlocal agreements/intergovernmental agreements allow the City to take advantage of competitively bid contracts by a State agency or local government and enable the City to purchase goods or services at lower prices |
|
|
• Interlocal agreements/intergovernmental agreements are an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
BCFS Health and Human Services
1506 Bexar Crossing
San Antonio, TX 78232
Dakota Lee Duncan, President