STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: April 8, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 1 to increase the contract and to extend the term from March 23, 2020 to September 23, 2020 with Residence Inn Market Center in an estimated amount of $355,000, from $50,000 to $405,000, Chatham Dallas DT, LLC dba Courtyard by Marriott in an estimated amount of $350,500, from $50,000 to $400,500, and Vishwanath Hotels, LLC in an estimated amount of $940,000, from $50,000 to $990,000, for lodging at hotels to support homeless and first responder sheltering operations in response to COVID-19 - Total estimated amount of $1,645,500, from $150,000 to $1,795,500 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for lodging, food and beverage, and meeting room rental at the hotels to support homeless and first responder sheltering operations in response to COVID-19. The City will use one hotel lodging for first responders and another hotel to lodge the homeless. Dedicated lodging for first responders and the homeless is essential for containing the spread of COVID-19, protecting our first responders and are in-line with City and County goals to flatten the curve of COVID-19 spread.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
General Fund |
$1,645,500.00 |
$0.00 |
$0.00 |
|
|
Administrative Action |
Supplemental Agreement No. 1 (this action) |
Total Estimated Amount for Each Hotel |
|
Residents Inn Market Hall |
$50,000.00 |
$355,000.00 |
$405,000.00 |
|
Chatham Dallas DT, LLC dba Courtyard by Marriott |
$50,000.00 |
$350,500.00 |
$400,500.00 |
|
Vishwanath Hotels |
$50,000.00 |
$940,000.00 |
$990,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,645,500.00 |
Emergency Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Emergency Service contracts |
PROCUREMENT INFORMATION
|
Emergency |
• Procurement utilizing emergency procurement guidelines |
|
Procurement |
• Where routine bidding requirements cannot be followed |
|
|
• Emergency procurements are exempt from competitive bidding under the City Charter and State Law |
OWNERS
Residence Inn Market Center
6950 North Stemmons Frwy.
Dallas, TX 75247
Arne Sorenson, President
Chatham Dallas DT, LLC dba Courtyard by Marriott
222 Lakeview Ave.
Suite 200
West Palm Beach, FL 33401
Jeffrey H. Fisher, Chief Executive Officer
Dennis Craven, Chief Operation Officer
Vishwanath Hotels, LLC
1550 Empire Central Dr.
Dallas, TX 75235
Chetna Patel, Owner