STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: May 13, 2020
COUNCIL DISTRICT(S): 2
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service contract for janitorial services for the Department of Aviation - Member's Building Maintenance, LLC, most advantageous proposer of eighteen - Not to exceed $12,600,444 - Financing: Aviation Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide janitorial services for the daily cleanliness and care of the Dallas Love Field Airport Terminal servicing 18 million visitors annually. This service contract will allow 24 hours a day, 365 days per year, janitorial services and for all public and office areas at Dallas Love Field Terminal. Maintaining facility aesthetics, sanitary conditions, constant janitorial, and daily floor maintenance services are required for areas at Dallas Love Field airport.
A six-member committee from the following departments reviewed and evaluated the qualifications:
• Building Services Department (1)
• Department of Aviation (2)
• Police Department (1)
• Office of Business Diversity (1)*
• Office of Procurement Services (1)*
*The Office of Procurement Services only evaluated cost and the Office of Business Diversity only evaluated the Business Inclusion and Development Plan.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Cost/value to the City 30 points
• Experience 30 points
• Approach and methodology 25 points
• Business Inclusion and Development Plan 15 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition, the Office of Business Diversity sent notifications to chambers of commerce and advocacy groups to ensure maximum vendor outreach.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $11.71; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 13, 2015, City Council authorized a five-year service contract for janitorial services and floor maintenance at various Aviation locations with Members Building Maintenance, LLC by Resolution No. 15-0835.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
Aviation Fund |
$1,000,000.00 |
$2,500,000.00 |
$9,100,444.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$12,600,444.00 |
Other Services |
23.80% |
100.00% |
$12,600,444.00 |
|
• This contract exceeds the M/WBE goal. |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BR20-00012129. We opened them on February 7, 2020. We recommend the City Council award this service contract to the most advantageous proposer by group.
*Denotes successful proposer
Proposers Address Amount
*Member's Building 2035 Royal Ln. Group 1 - $ 10,839,780.00
Maintenance, LLC Suite 285 Group 4 - $ 1,760,664.00
Dallas TX 75229
ABM Building Value 4151 Ashford Dunwoody Rd. Group 1 - $ 14,607,935.24
Maintenance LLC Suite 600 Group 4 - $ 2,094,923.45
Atlanta, GA 30319
Andrews Building 11503 Reeder Rd. Group 1 - $ 14,324,544.36
Service, Inc. Dallas, TX 75229 Group 4 - $ 1,160,485.32
APPRO, Inc. 5134 South 94th E. Ave. Group 1 - $158,544,370.08
Tulsa, OK 74145 Group 4 - $ 3,091,072.08
Diverse Facility Solutions, 12838 South Cicero Ave. Group 1 - $ 15,767,498.65
Inc. Alsip, IL 60803 Group 4 - $ 4,215,141.87
Flagship Airport Services, 405 South Kimbal Ave. Group 1 - $ 13,821,944.12
Inc. Southlake, TX 76092 Group 4 - $ 2,754,546.58
ISS Facility Services 1017 Central Pkwy. Group 1 - $ 14,906,053.61
Inc. San Antonio, TX 78232 Group 4 - $ 2,819,269.71
LGC Global Energy 7310 Woodward Ave. Group 1 - $ 15,078,923.65
FM LLC. Suite 500 Group 4 - $ 2,720,684.95
Detroit, MI 48202
National Aviation Services 19810 West Catawba Ave. Group 1 - $ 9,771,200.47
Suite C Group 4 - $ 1,259,197.13
Cornelius, NC 28031
Oriental Building Services 2526 Manana Dr. Group 1 - $ 11,956,576.80
Suite 208 Group 4 - $ 2,183,897.52
Dallas, TX 75220
Service Management 7135 Charlotte Pike Group 1 - $ 14,173,631.76
Systems, Inc. Suite 100 Group 4 - $ 2,461,386.54
Nashville, TN 37209
Tier One Aztec 7610 North Stemmons Fwy. Group 1 - $ 15,280,065.00
Property Services Suite 335 Group 4 - $ 2,869,946.20
Dallas, TX 75247
UNICA Enterprises LLC 715 Tenna Loma Ct. Group 1 - $ 11,403,387.69
Property Services Dallas, TX 75208 Group 4 - No Bid
Unicare Building 11148 Morrision Ln. Group 1 - $ 10,840,167.34
Maintenance, Inc. Dallas TX 75229 Group 4 - $ 614,820.39
Uniserve Facilities Services 2363 South Atlantic Blvd. Group 1 - $ 8,189,576.64
Commerce, CA 90040 Group 4 - $ 2,183,897.52
United Maintenance 1550 South Indiana Ave. Group 1 - $ 9,417,619.32
Company, Inc. Chicago, IL 60605 Group 4 - $ 2,461,386.54
Essentially Home, 155 Birdsong Ln. Group 1 - Non-responsive
Inc. Terrell, TX 75160 Group 4 - Non-responsive
Global Building 11055 Dennis Rd. #12 Group 1 - Non-responsive
Dallas, TX 75229
Maintenance, Inc. Dallas, TX 75229 Group 4 - Non-responsive
OWNER
Member's Building Maintenance, LLC
Odes H. Kim, President