STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: May 13, 2020
COUNCIL DISTRICT(S): 4, 8
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a five-year master agreement for liquid polymer for wastewater treatment for the Water Utilities Department - Polydyne, Inc., only bidder - Estimated amount of $15,494,062.50 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of liquid polymer to two City wastewater treatment plants. Liquid polymer is necessary for the efficient removal of water from the bio-solids (sludge). The water removal assists with the effective transport, conditioning, processing and disposal of bio-solids. Bio-solids are a by-product of treating wastewater prior to the discharge of clean water to the Trinity River.
The Water Utilities Department provides wastewater treatment services to approximately 1,295,000 customers in Dallas and surrounding communities. The City treated approximately 84 billion gallons of wastewater during FY 2018/2019.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition, the Office of Business Diversity sent notifications to chambers of commerce and advocacy groups to ensure maximum vendor outreach.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 17, 2015, City Council authorized a five-year master agreement for liquid polymer for wastewater treatment with Polydyne, Inc. by Resolution No. 15-1233.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
Dallas Water Utilities Fund |
$1,032,937.50 |
$3,098,812.50 |
$11,362,312.50 |
Council District Amount
4 $ 5,265,856.50
8 $10,228,206.00
Total $15,494,062.50
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$15,494,062.50 |
Goods |
N/A |
N/A |
N/A |
|
• M/WBE goal waived due to no M/WBE availability |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BF20-00011752. We opened it on March 2, 2020. We recommend the City Council award this master agreement in its entirety to the only bidder.
Bidder Address Amount
Polydyne, Inc. One Chemical Plant Rd. $15,494,062.50
Riceboro, GA 31323
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER
Polydyne, Inc.
John Pittman, President
Boyd Stanley, Vice President
Christopher Gannon, Secretary
Mark Schlag, Treasurer