STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: May 13, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize (1) a one-year master agreement for personal protective equipment in response to COVID-19 with Vira Insight LLC in an estimated amount of $1,872,000 and Karla Alvarado dba Decoraciones Maldonado in an estimated amount of $40,000; and (2) a resolution ratifying the City Manager’s emergency purchase of personal protective equipment in response to COVID-19 with Office Depot in the amount of $679,500, Vira Insight LLC in the amount of $663,000, Karla Alvarado dba Decoraciones Maldonado in the amount of $20,000, 3South, LLC in the amount of $179,100, Don Morphy in the amount of $178,180, and Restaurant Equipment Parts Supply in the amount of $37,800 - Total estimated amount of $3,669,580 - Financing: Express Business Center Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This item allows for the emergency ratification for the purchase of personal protective equipment in response to COVID-19. Personal protective equipment is a main source of protection for emergency responders and public facing City staff. Measures for protecting City staff from exposure to, and infection with, COVID-19 depend on the type of work being performed and exposure risk, including potential for interaction with infectious people and contamination of the work environment. The City is adapting infection control strategies through administrative controls, safe work practices, and the purchase of personal protective equipment to decrease the risk of City staff exposures.
This service was procured utilizing emergency procurement guidelines which allow for the procurement of goods and services where routine bidding requirements cannot be followed. Emergency procurements are exempt from competitive bidding under the City Charter and State Law.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
Express Business Center Fund |
$2,537,580.00 |
$1,132,000.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$3,669,580.00 |
Emergency Ratification |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Emergency Ratifications |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Emergency |
• Procurement utilizing emergency procurement guidelines |
|
Procurement |
• Where routine bidding requirements cannot be followed |
|
|
• Emergency procurements are exempt from competitive bidding under the City Charter and State Law |
OWNERS
Office Depot
6600 North Military Tr.
Boca Raton, FL 33496
Robert C. Smith, President
Steve Calkins, Vice President
Vira Insight LLC
120 Dividend Dr., Suite 100
Coppell, TX 75019
Jeff Jones, Chief Executive Officer
Karla Alvarado dba Decoraciones Maldonado
2601 Perth St.
Dallas, TX 75220
Karla Alvarado, Owner
3South, LLC
3175 Conway Dr.
Baton Rouge, LA 70809
Charlotte Johnston, Owner
Don Morphy
1500 Hi Line Dr.
Dallas, TX 75207
Daniel Mofor, Chief Executive Officer
Restaurant Equipment Parts Supply
587 North Main St.
Glen Ellyn, IL 60137
Joe Wagner, Owner