STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: May 27, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a three-year master agreement for trash and recycling receptacles with lids for the Park and Recreation Department - Pasco Brokerage, Inc., lowest responsible bidder of three - Estimated amount of $455,135.50 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of trash and recycling receptacles with lids that will be used as the primary refuse repositories in and around 397 City parks. The receptacles meet current environmental quality regulations and will be provided in green and recycle blue colors to complement the aesthetics of the parks and park amenities. Through this agreement additional receptacles will be added when necessary and damaged receptacles will be replaced as needed throughout the term of the master agreement.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition,...
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