STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: May 27, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a two-year service price agreement for access to homeless recovery services for the Office of Homeless Solutions - Bridge Steps in the amount of $746,673.24, Shelter Ministries of Dallas in the amount of $731,254.00, and CitySquare in the amount of $522,072.76, most advantageous proposers of five - Total amount not to exceed $2,000,000.00 - Financing: Healthy Community Collaborative Grant Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service price agreement will provide for access to homeless recovery services for the Office of Homeless Solutions. These services enable individuals to secure independent housing, secure competitive employment, build or improve existing relationships, and achieve and maintain ongoing recovery from medical, mental health, and substance use disorders. The funding for the services are provided through Healthy Community Collaborative funds received by the City for the Texas Health and Human Services Commission.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Housing & Neighborhood Revitalization (1)
• Office of Community Care (1)
• Office of Risk Management (1)
• Office of Business Diversity (1)*
• Office of Procurement Services (1)*
*The Office of Procurement Services only evaluated cost and the Office of Business Diversity only evaluated the Business Inclusion and Development Plan.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Experience 35 points
• Approach and methodology 50 points
• Business Inclusion & Development Plan 15 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition, the Office of Business Diversity sent notifications to chambers of commerce and advocacy groups to ensure maximum vendor outreach.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $11.71; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
Health Community Collaborative Grant Fund |
$2,000,000.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$2,000,000.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to non-profits |
|
• Bridge Steps - Local |
|
• Shelter Ministries of Dallas - Local |
|
• CitySquare - Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for |
• Utilized for professional, personal, revenue, and planning services |
|
Proposal |
• Recommended offeror is the responsible offeror whose proposal most closely meets established criteria for the services advertised, based on demonstrated competence and qualifications at a fair and reasonable price |
|
|
• Always involves the evaluation by committee |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BR20-00012709. We opened them on January 23, 2020. We recommend the City Council award this service price agreement to the vendors listed below who submitted advantageous proposals as determined through evaluations.
*Denotes successful proposers
Proposers Address Score
*Bridge Steps 1818 Corsicana St. 74.33
Dallas, TX 75201
*Shelter Ministries of Dallas 2929 Hickory St. 78.67
Dallas, TX 75226
*CitySquare 1610 South Malcolm X Blvd. 81.33
Dallas, TX 75214
TS Recuperative Care 2004 San Simeon Dr. 34.67
of North Texas Mesquite TX 75181
Prevention & Strengthening 1204 North 7th St. 13.33
Solutions, Inc. Wichita Falls, TX 76306
OWNERS
Bridge Steps
Dr. David Woody, III, President
Vickie McDaniel, Chief Accounting Officer
Shelter Ministries of Dallas
Daniel Roby, Chief Executive Officer
CitySquare
Larry James, Chief Executive
John Siburt, President