STRATEGIC PRIORITY: Public Safety
AGENDA DATE: May 13, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a one-year master agreement for infrared thermometer kiosks and related supplies for use Citywide in response to COVID-19 with Wello, Inc. - Estimated amount of $884,500 - Financing: U.S. Department of Treasury - Coronavirus Relief Funds
Body
BACKGROUND
This action does not encumber funds; the purpose of a master is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This item allows for the emergency ratification for the purchase of infrared thermometer kiosks and related supplies for use Citywide in response to COVID-19. Kiosks purchased under this agreement are hands-free, self-service stations that utilize hospital grade infrared thermometers to asses body temperature of an individual. Those individuals with temperatures below the threshold are issued a sticker that they can wear during their workday indicating a cleared status. Those who the kiosk identifies as being above the threshold are provided with an on-screen notification and are not issued a cleared sticker. Kiosks will be strategically placed throughout various City facilities to provide staff efficient assessments daily before beginning their workday. Additionally, these kiosks may also be used to screen the general public as they visit City facilities.
The kiosks are one measure to protect City staff and the general public from exposure to COVID-19. These kiosks measure body temperature; they do not diagnose COVID-19 or any other illness. Detection of elevated temperatures could reduce exposure, including potential for interaction with infectious people and contamination of the work environment. The City is adapting infection control strategies through administrative controls, safe work practices, and by purchasing equipment to decrease the risk of exposures.
This service was procured utilizing emergency procurement guidelines which allow for the procurement of goods and services where routine bidding requirements cannot be followed. Emergency procurements are exempt from competitive bidding under the City Charter and State Law.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
U.S. Department of Treasury - Coronavirus Relief Funds |
$884,500.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$884,500.00 |
Emergency Ratification |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Emergency Ratifications |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Emergency |
• Procurement utilizing emergency procurement guidelines |
|
Procurement |
• Where routine bidding requirements cannot be followed |
|
|
• Emergency procurements are exempt from competitive bidding under the City Charter and State Law |
OWNER
Wello, Inc.
3939 Belt Line Road
Suite 540
Addison, TX 75001
Allen Heller, Chief Executive Officer