STRATEGIC PRIORITY: Mobility Solutions, Infrastructure, and Sustainability
AGENDA DATE: May 27, 2020
COUNCIL DISTRICT(S): 14
DEPARTMENT: Office of the Bond Program
EXECUTIVE: Majed Al-Ghafry
______________________________________________________________________
SUBJECT
Title
Authorize a construction contract for renovations of the Dallas Black Dance Theatre located at 2700 Ann Williams Way - Phoenix I Restoration & Construction, Ltd., best value proposer of three - Not to exceed $738,000.00 - Financing: Cultural Arts (F) Fund (2017 General Obligation Bond Fund)
Body
BACKGROUND
On January 31, 2020, three proposals were received for renovations at the Dallas Black Dance Theatre. Following a qualifications-based selection process in accordance with the City of Dallas procurement guidelines, Phoenix I Restoration & Construction, Ltd. was determined to have submitted the Best Value Proposal.
This action will authorize a construction contract with Phoenix I Restoration & Construction, Ltd. for renovations at the Dallas Black Dance Theatre, a project approved by the citizens of Dallas in the 2017 Bond Program. The scope of work includes selected roof repair and the replacement of all exterior wood windows to the Dallas Black Dance Theater.
Deferral of this item would delay this project’s start and completion dates. This facility has various water infiltration areas where water continues to filter through the roof and windows resulting in water damage. This construction work will mitigate the water infiltration, making this facility functional for future events. The postponement of awarding this construction contract may increase project cost due to either inflationary factors or contractors requiring additional compensation for delayed implementation. As a result, the project will require re-scoping and/or additional value engineering to award within budget.
ESTIMATED SCHEDULE OF PROJECT
Begin Construction June 2020
Complete Construction January 2021
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 27, 2019, City Council authorized a professional service contract with ArchiTexas - Architecture, Planning and Historic Preservation, Inc. for architectural and engineering design and construction administration services for the Dallas Black Dance Theatre at 2700 Ann Williams Way by Resolution No. 19-0409.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
Cultural Affairs (F) Fund (2017 General Obligation Bond Fund) |
$738,000.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$738,000.00 |
Construction |
25.00% |
33.22% |
$245,137.00 |
|
• This contract exceeds the M/WBE goal. |
|
• Phoenix I Restoration & Construction, Ltd. - Dallas County |
PROCUREMENT INFORMATION
The following three proposals were received and opened on January 31, 2020:
*Denotes successful proposer
Proposers Base Bid Ranking
* Phoenix I Restoration & Construction, Ltd. $1,150,000.00 1
14032 Distribution Way
Farmers Branch, Texas 75234
JC Commercial, Inc. $ 947,777.00 2
Copper General Contractor $ 925,904.00 3
Note: After negotiations with Phoenix I Restoration and Construction, Ltd., the Best and Final Offer was $738,000.00.
OWNER
Phoenix 1 Restoration and Construction, Ltd.
Dale Sellers, President
MAP
Attached