STRATEGIC PRIORITY: Mobility Solutions, Infrastructure, and Sustainability
AGENDA DATE: May 27, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Transportation
EXECUTIVE: Majed Al-Ghafry
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for the maintenance and repairs of pedestrian and roadway lighting for the Department of Transportation with the State of Texas through an interlocal agreement - Highway Intelligent Traffic Solutions, Inc. - Estimated amount of $1,340,006.51 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as a guide rather than a cap on spending under the agreement, so that actual need combined with budget capacity will determine the amount spent under this agreement.
This service price agreement will allow the City to use a contractor through the interlocal agreement with the State of Texas to assist in the maintenance and repairs of the City of Dallas-owned pedestrian and roadway lighting. Currently Oncor maintains and repairs most of the non-metered and traditional lighting but excludes maintenance work on metered and specialty lighting. Oncor has informed the City that it plans to discontinue maintenance on non-Oncor street lights.
The proposed service price agreement will allow the Department of Transportation to supplement current resources to maintain approximately 20,000 lights currently owned by the City, as well as any new City-owned lights.
The Interlocal agreement is authorized by the Texas Government Code Chapter 791, Texas Local Government Code Chapter 271, Subchapter F, Section 271.102 which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2020-21 |
FY 2021-22 |
Future Years |
|
General Fund |
$360,000.00 |
$490,003.26 |
$490,003.25 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,340,006.51 |
Interlocal Agreement |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Interlocal Agreements |
|
• Highway Intelligent Traffic Solutions, Inc. - Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Interlocal Agreement |
• Interlocal agreements allow the City to take advantage of competitively bid contracts by the State agency or local government and enable the City to purchase goods or services at lower prices |
|
|
• Interlocal agreements are an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Highway Intelligent Traffic Solutions, Inc.
Merle Lewis Abbott, Jr., President