STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: May 27, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for plumbing pipe, fittings, fixtures, trims, and parts - Winston Water Cooler LTD in the estimated amount of $4,323,623.87, Core & Main LP in the estimated amount of $366,115.50, and Apple Specialist, Inc. in the estimated amount of $151,800.00, lowest responsible bidders of four - Total estimated amount of $4,841,539.37 Financing: General Fund ($3,333,630.00), Dallas Water Utilities Fund ($786,788.85), and Aviation Fund ($721,120.52)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. We anticipate the following City departments will use this agreement:
• Building Services Department
• Department of Aviation
• Fire-Rescue Department
• Park & Recreation Department
• Water Utilities Department
This master agreement provides pipes and fittings used primarily by the Water Utilities Department to maintain the City's current infrastructure, and also provides plumbing supplies for any new construction. These supplies are used throughout the City to supply fresh water and aid in the removal of wastewater. This agreement will ensure that the City continues to meet minimum standards set by local, state, Federal, and institutional agencies for pipe and pipe fitting installation. Some of these agencies are the National Association of Master Plumbing Code, Environmental Protection Agency, Texas Commission on Environmental Quality, and the American Water Works Association. All plumbing fixtures for fresh water must also meet criteria for lead content that is set by the National Sanitation Foundation 61 certification and American National Standards Institute standards.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition, the Office of Business Diversity sent notifications to chambers of commerce and advocacy groups to ensure maximum vendor outreach.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 14, 2016, City Council authorized a three-year master agreement of plumbing pipe, fittings, fixtures, trim and parts with Winston Water Cooler LTD, 4-Star Hose & Supply, Inc., and HD Supply Waterworks LTD by Resolution No. 16-1913.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
General Fund |
$362,975.00 |
$1,315,437.50 |
$1,655,217.50 |
|
Dallas Water Utilities Fund |
$166,788.85 |
$ 310,000.00 |
$ 310,000.00 |
|
Aviation Fund |
$ 0.00 |
$ 240,375.00 |
$ 480,745.52 |
|
Total |
$529,763.85 |
$1,865,812.50 |
$2,445,963.02 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$4,841,539.37 |
Goods |
18.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Winston Water Cooler - Local |
|
• Core & Main - Dallas County |
|
• Apple Specialties - Non-local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BE20-00011761. We opened them on April 16, 2020. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information regarding this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Winston Water Cooler LTD 6626 Oakbrook Blvd. Multiple Lines
Dallas, TX 75067
*Core & Main LP 4333 Irving Blvd. Multiple Lines
Dallas, TX 75247
*Apple Specilists, Inc. 6 Old Dock Rd. Multiple Lines
Yaphank, NY 11980
SiteOne Landscape Supply Bid Department 1385 Multiple Lines
East 36th St.
Cleveland, OH 44114
OWNERS
Winston Water Cooler, LTD
Jane Butter, President
Core & Main LP
Steve Leclair, President
Chuck Zapolla, Vice-President
Apple Specialist
Gerard Tilton, President