STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: June 10, 2020
COUNCIL DISTRICT(S):|910|DEPARTMENT: Department of Convention and Event Services
EXECUTIVE: Joey Zapata
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SUBJECT
Title
A resolution (1) authorizing the City Manager to execute the first five-year renewal option to the services contract with The Dallas Convention & Visitors Bureau dba
VisitDallas, for convention and public event facility promotion, advertising and tourism development services, for the period beginning October 1, 2020 through September 30, 2025; and (2) revising the contract to incorporate an annually declining, pro-forma based Hotel Occupancy Tax allocation for the renewal term - Not to exceed $79,351,000 - Financing: Convention and Event Services Fund
Body
BACKGROUND
On November 13, 2019, the Dallas City Council approved an amended and restated contract for the Dallas Convention and Visitors Bureau (dba
VisitDallas) that included amendments which addressed recommendations and concerns cited in the January 4, 2019 released Audit of
VisitDallas Report No. A19-006 drafted by the Office of the City Auditor (AUD). The amended and restated contract did not include any extension to the original contract approved by Resolution No. 15-1666 in September 2015. As a result, the amended and restated contract expires September 30, 2020, but allows for a five-year renewal and, thereafter, a three-year renewal option subject to City Council approval.
On May 20, 2020, Convention and Event Services staff briefed City Council and provided recommended contract terms for the five-year renewal (see Exhibit A). The renewal contract terms call for a five-year proforma that includes annual budget reductions, implementation of a compensation study findings and recommendations, singular focus on marketing the city of Dallas, governance requirements and continued contract compliance.
The recommended contr...
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