STRATEGIC PRIORITY: Public Safety
AGENDA DATE: September 9, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Emergency Management
EXECUTIVE: Jon Fortune
______________________________________________________________________
SUBJECT
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Authorize (1) a service price agreement with HIT Portfolio I TRS Holdco, LLC to provide hotel lodging for rental up to 116 hotel rooms for displaced individuals for the length of the contract from Hurricane Laura for the period of August 27, 2020 to September 30, 2020, with an optional 30 day extension in an estimated amount of $132,365.00; and (2) the ratification of $185,314.60 for hotel lodging services to pay outstanding invoices - Total not to exceed $317,679.96 - Financing: Hurricane Laura Emergency Operations Fund (to be reimbursed by the State of Texas pursuant to a State of Texas Assistance Request (STAR) issued by the Texas Division of Emergency Management as authorized through Texas Government Code Chapter 418)
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BACKGROUND
The City of Dallas will enter into service price agreement with HIT Portfolio I TRS Holdco, LLC to provide hotel lodging for displaced individuals. This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
The City of Dallas will enter into a service price agreement with HIT Portfolio I TRS Holdco, LLC to provide hotel lodging for displaced individuals from Hurricane Laura. The State of Texas has tasked the City of Dallas to be a receiving jurisdiction of hurricane evacuees and will be reimbursing the City for up to 100 percent of expenses.
This service was procured utilizing emergency procurement guidelines which allow for the procurement of goods and services where routine bidding requirements cannot be followed. Emergency procurements are exempt from competitive bidding under the City Charter and State Law.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
To be reimbursed by the State of Texas
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
Hurricane Laura Emergency Operations Fund |
$132,365.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$317,679.96 |
Emergency Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Emergency Service contracts |
PROCUREMENT INFORMATION
|
Emergency |
• Procurement utilizing emergency procurement guidelines |
|
Procurement |
• Where routine bidding requirements cannot be followed |
|
|
• Emergency procurements are exempt from competitive bidding under the City Charter and State Law |
OWNER
HIT Portfolio I TRS Holdco, LLC
Christa Flatt, Complex General Manager