STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: September 23, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize the purchase and installation of enhancements to the Communication Center's existing operations network system for the Fire-Rescue Department with Digital Resources, Inc. through the Texas Association of School Boards and The Interlocal Purchasing System cooperative agreement - Not to exceed $99,176.91 - Financing: General Fund
Body
BACKGROUND
The purchase and installation of enhancements to the Communication Center's existing operations network system for the Fire-Rescue Department will include new displays, routing and switching systems, video sources, and audio systems. The Communication Center is tasked with 24-hour monitoring of multiple vital feeds, including reader boards that monitor apparatus activity, LiveMUM (Live Move-Up Module), VESTA, Dallas and Dallas County traffic, weather, and a scrolling informational board. The current operations network system configuration, purchased in 1999, is outdated and no longer allows Dallas Fire-Rescue to perform efficiently. The enhancements to the Communication Center will assist dispatch in monitoring live feed activity and decreasing emergency response times.
The Department of Information and Technology Services (ITS) approves the purchase of replacement hardware for Dallas Fire-Rescue’s video wall located in the Communication Center. The video equipment will be installed solely by Digital Resources, Inc. ITS will assist Digital Resources, Inc. to ensure the current video wall feeds are connected and working with the new video wall. Dallas Fire-Rescue has acquired maintenance and support of all hardware being installed and there are no software licenses required.
The Texas Association of School Boards and The Interlocal Purchasing System cooperative agreements are authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
General Fund |
$99,176.91 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$99,176.91 |
CO-OP |
N/A |
100.00% |
$99,176.91 |
|
• The Business Inclusion and Development Plan does not apply to Cooperative Purchasing Agreements (CO-OPs), however, the prime contractor is a certified M/WBE. |
|
• Digital Resources, Inc. - Non-local; Workforce - 20.83% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Digital Resources, Inc.
2107 Greenbriar Drive
Suite B
Southlake, TX 76092
Wendy Bock, President