STRATEGIC PRIORITY: Mobility Solutions, Infrastructure, and Sustainability
AGENDA DATE: September 23, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Water Utilities Department
EXECUTIVE: Majed Al-Ghafry
______________________________________________________________________
SUBJECT
Title
Authorize (1) the acceptance of three annual grants from the U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA) for the Cooperating Technical Partners (CTP) Program (Grant No. EMT-2020-CA-00006-S01, EMT-2020-CA-00007-S01 and EMT-2020-CA-00008-S01, CFDA No. 97.045) in the amount of $205,701.00; (2) the establishment of appropriations in an amount not to exceed $115,026.00 in the Lisbon Branch and Stream 5A2 FEMA CTP-FY20 Fund, in an amount not to exceed $63,875.00 in the Stream 6E1 FEMA CTP-FY20 Fund and in an amount not to exceed $26,800.00 in the Browning Branch FEMA CTP-FY20 Fund; (3) the receipt and deposit of funds in an amount not to exceed $115,026.00 in the Lisbon Branch and Stream 5A2 FEMA CTP-FY20 Fund, in an amount not to exceed $63,875.00 in the Stream 6E1 FEMA CTP-FY20 Fund and in an amount not to exceed $26,800.00 in the Browning Branch FEMA CTP-FY20 Fund; (4) a required local cash match in an amount not to exceed $80,034.00; (5) a professional services contract with Halff Associates, Inc., for updating certain flood studies in accordance with the CTP Agreement with FEMA for FY 2020-21, in an amount not to exceed $285,735.00; and (6) execution of the CTP Agreement with FEMA for Fiscal Year 2020-21 to provide a 71.99 percent cost share for updating certain flood studies in the City of Dallas and all terms, conditions, and documents required by the agreement - Total not to exceed $285,735.00 - Financing: Stormwater Drainage Management Capital Construction Fund ($80,034.00), U.S. Department of Homeland Security, Federal Emergency Management Agency Grant Funds ($205,701.00)
Body
BACKGROUND
The Cooperating Technical Partners (CTP) Program is the Federal Emergency Management Agency’s (FEMA) approach to creating partnerships between FEMA and participating National Flood Insurance Program communities to improve the flood hazard mapping program. In this program FEMA provides a grant for up to 75 percent of the cost of the project while the participating city is responsible for the remainder. In 2010, the City of Dallas submitted an initial application for the CTP Program, which included a multi-year plan to update several outdated flood studies for multiple streams. The application was subsequently approved by FEMA. The original multi-year plan has been amended and extended in order to update the remaining streams in Dallas.
The FY 2020-21 plan includes detailed studies of Lisbon Branch and Stream 5A2, Stream 6E1, and Browning Branch. The total cost of these projects is $285,735.00, of which FEMA is reimbursing $205,701.00 to the City through its grant program, and the City is ultimately responsible for $80,034.00.
ESTIMATED SCHEDULE OF PROJECT
Begin Study November 2020
Complete Study September 2024
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 13, 2019, City Council authorized acceptance of an annual grant from FEMA for the CTP Program FY 2019-2020, execution of the CTP Agreement and a professional services contract with Halff Associates, Inc. by Resolution No. 19-1466.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
Stormwater Drainage Management Capital Construction Fund |
$ 80,034.00 |
$0.00 |
$0.00 |
|
Department of Homeland Security, Federal Emergency Management Agency Grant Funds |
$205,701.00 |
$0.00 |
$0.00 |
|
Total |
$285,735.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$285,735.00 |
Architectural & Engineering |
25.66% |
27.93% |
$79,800.00 |
|
• This contract exceeds the M/WBE goal. |
|
• Halff Associates, Inc. - Dallas County; Workforce - 7.86% Local |
OWNER
Halff Associates, Inc.
Patrick L. Kunz, P.E., President