STRATEGIC PRIORITY: Mobility Solutions, Infrastructure, and Sustainability
AGENDA DATE: September 23, 2020
COUNCIL DISTRICT(S): 2
DEPARTMENT: Department of Aviation
EXECUTIVE: Kimberly Bizor Tolbert
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 1 to the professional services contract with PGAL, Inc. to provide Phases 2 and 3 bid documents and construction administration services in support of the recent completed Dallas Airport System Elevator Study - Not to exceed $126,300.00, from $244,740.00 to $371,040.00 - Financing: Aviation Construction Fund
Body
BACKGROUND
Dallas Airport System initiated an investigation of existing elevators in the system in January 2020 with PGAL, Inc. to identify and prioritize repairs and/or rebuilds to maintain safety and extend useful life. Report analyzed thirty-two elevators in Dallas Love Field (DAL) and an additional four elevators in outlying buildings. Original installation dates range from 1997 through 2018 with a mix of hydraulic passenger elevators and traction passenger elevators. Assessment of the elevators relative to ongoing sustainable maintenance and performance was conducted for all units. Based on PGAL, Inc. final report dated June 2020, existing elevators in Garages A and B; elevators 13 and 14 in DAL terminal building; and two elevators in outlying buildings were identified as units requiring modernization.
The original contract had sufficient funds remaining to begin bid documentation for repairs and rebuilds of critical, and heavily used, Garage A elevators No. 4 and DAL terminal building elevators No. 2, as well as a door replacement in DAL concourse service elevator No. 8. The architectural work underway as part of the original contract is considered Phase 1 implementation. Subsequently, Phase 2 will include Garage B elevators No. 6 and Phase 3 will address the City of Dallas Vertiport facility.
This action will authorize Supplemental Agreement No. 1 to the professional services contract with PGAL, Inc. to provide Phases 2 (DAL Garage B) and 3 (DAS Vertiport) bid documents and construction administration services in support of the recent completed Dallas Airport System Elevator Study.
Scope of Work for both Phases 2 and 3 will include detailed survey of existing elevator pits and hoist ways; construction documents; bidding support during public invitation for bids; construction administration; and minor reimbursables.
ESTIMATED SCHEDULE OF PROJECT
Began Study January 2020
Completed Study May 2020
Begin Bid (Documentation for Phases 2 and 3) October 2020
Complete Bid (Documentation for Phases 2 and 3) January 2021
Begin Construction July 2021
Complete Construction May 2022
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 11, 2019, City Council authorized an architectural services contract with PGAL, Inc. to provide assessment and detailed inventory of 37 elevators at Dallas Love Field and 1 elevator at Dallas Airport System (DAS) Vertiport; recommend repairs or replacement as required at Dallas Love Field and DAS Vertiport; and prepare construction bid packages for selected improvements as directed by the City of Dallas by Resolution No. 19-1854.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
Aviation Construction Fund |
$126,300.00 |
$0.00 |
$0.00 |
Original Contract $244,740.00
Supplemental Agreement No. 1 (this action) $126,300.00
Total Contract Cost $371,040.00
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$126,300.00 |
Professional Services |
36.30% |
32.15% |
$40,600.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Supplemental Agreement No. 1 - 25.90% Overall MWBE Participation |
|
• PGAL, Inc. - Non-Local; Workforce - 23.53% Local |
OWNER
PGAL, Inc.
Jeff D. Bulla, AIA, Principal
MAPS
Attached