STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: September 23, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a five-year service price agreement for the maintenance of gymnasium floors for the Park & Recreation Department - Ponder Company, Inc. in the estimated amount of $481,800 and Aegis USA Company in the estimated amount of $139,500, lowest responsible bidders of two - Total estimated amount of $621,300 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for the complete resurfacing, annual maintenance, and repair of gymnasium floors at 43 recreation center locations throughout the City. This service will ensure that recreation center gym floors provide a safe playing environment for all athletes intending to utilize the space by minimizing injuries caused by damaged flooring. All work shall comply with the Environmental Protection Agency, Volatile Organic Compound emission standards, and Maple Flooring Manufacturer Association standards. Gym floor resurfacing and repairs will occur on an as needed basis while the contractor will perform maintenance services on a pre-determined frequency established by the Park & Recreation Department. Scope of services will include, but are not limited to, gym floor stripping, refinishing, sanding, sealing, and resurfacing.
As part of the solicitation process and in an effort to incre...
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