STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: September 23, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize (1) a five-year service contract for temporary information technology staffing for the Department of Information and Technology Services - 22nd Century Technologies, Inc. in the estimated amount of $10,356,490, most advantageous proposer of thirty-three; and (2) a five-year program to obtain specialized temporary information technology staffing through use of the approved vendor list procured by the Department of Information Resources and to enter into contracts with selected vendors in the estimated amount of $2,000,000 - Total estimated amount of $12,356,490 - Financing: Data Services Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service contract provides temporary information technology (IT) staffing for the Department of Information and Technology Services (ITS) to assist with time sensitive and/or complex projects. Staff utilized under this contract have specific IT skills in areas which are needed to complete projects. This contract will also be used for temporary staffing for backfills and to support existing systems.
ITS will use the Department of Information Resources (DIR) to provide temporary IT professionals with specialized, "niche" skills when needed. The technical temporaries available through DIR have focused skills in specific areas which will augment current IT staff. Temporary staff contracted through DIR are intended to work on a limited basis for highly specialized assignments. When such specialized needs are identified, ITS will first verify the prime vendors under direct contract with the City are unable to meet the request. ITS will then request temporary staffing information and proposals from the DIR list of approved vendors and will select and contract with the company providing the best fit for the City.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Information and Technology Services (1)
• Fire-Rescue Department (1)
• Library (1)
• Office of Business Diversity (1)*
• Office of Procurement Services (1)*
*The Office of Procurement Services only evaluated cost and the Office of Business Diversity only evaluated the Business Inclusion and Development Plan.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Capability and Expertise of the Proposer 40 points
• Cost to the City 30 points
• Approach and Methodology 15 points
• Business Inclusion and Development Plan 15 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition, the Office of Business Diversity sent notifications to chambers of commerce and advocacy groups to ensure maximum vendor outreach.
The Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $11.71; the selected vendors meet this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 22, 2014, City Council authorized a three-year service contract for temporary information technology professionals with EJES, Inc., Global Information Systems, Inc., and Sierra Infosys, Inc. by Resolution No. 14-1779.
On October 26, 2016, City Council authorized Supplemental Agreement No. 1 to increase the service contract for temporary information technology professionals with EJES, Inc., Global Information Systems, Inc., and Sierra Infosys, Inc. by Resolution No. 16-1729.
On February 28, 2018, City Council authorized a three-year service contract for temporary information and technology professionals with Sierra Digital, Inc. and Global Information Systems, Inc.; and a three-year program for temporary information technology professionals through Department of Information Resources by Resolution No. 18-0368.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
Data Services Fund |
$0.00 |
$1,965,600.00 |
$10,390,890.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$12,356,490.00 |
Other Services |
23.80% |
83.81% |
$10,356,490.00 |
|
• The Business Inclusion and Development Plan does not apply to Cooperative Purchasing Agreements (CO-OPs), however, the prime contractor is subcontracting with certified M/WBEs. |
|
• 22nd Century Technologies, Inc. - Non-Local; Workforce - 100.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BWZ20-00012852. We opened them on February 13, 2020. We recommend the City Council award this service contract to the most advantageous proposer by group. Information related to this solicitation is available upon request.
*Denotes successful proposer
Proposers Address Amount
*22nd Century Technologies, Inc. 220 Davidson Ave. Multiple Groups
Suite 118
Somerset, NJ 08873
3Di, Inc. 3 Point Dr. Multiple Groups
Suite 307
Brea, CA 92821
4Consulting, Inc. 10440 North Central Expy. Multiple Groups
Suite 643
Dallas, TX 75231
Advent Global Solutions 12777 Jones Rd. Multiple Groups
Suite 445
Houston, TX 77070
AgreeYa Solutions, Inc. 605 Coolidge Dr. Multiple Groups
Folsom, CA 95630
Brooksource 3626 North Hall St. Multiple Groups
Suite 814
Dallas, TX 75219
BuzzClan, LLC 5757 Alpha Rd. Multiple Groups
Suite 340
Dallas, TX 75240
CCI Worldwide 10949 West Villa Monte Dr. Multiple Groups
Mukilteo, WA 98275
COGENT Infotech Corporation 1425 Greenway Dr. Multiple Groups
Suite 340
Irving, TX 75038
ComTec Consultants Inc. 5525 North MacArthur Blvd. Multiple Groups
Suite 650
Irving, TX 75038
Darby Consulting, LLC 1880 South Dairy Ashford Rd. Multiple Groups
Suite 402
Houston, TX 77077
DatamanuSA, LLC 6890 South Tucson Way Multiple Groups
Suite 100
Centennial, CO 80112
DevCare Solutions 24044 Cinco Village Center Blvd. Multiple Groups
Katy, TX 77494
Dynamic Computing Services 3307 Northland Dr. Multiple Groups
Corporation Suite 250
Austin, TX 78731
Enterprise Solutions, Inc. 17304 Preston Rd. Multiple Groups
Suite 800
Dallas, TX 75252
Genius Business Solutions, Inc. 1711 5th Ave. Multiple Groups
Suite 2
Moline, IL 61265
Global Information Systems, Inc. 17177 North Laurel Park Dr. Multiple Groups
Suite 446
Livonia, MI 48152
Global Solutions Group, Inc. 25900 Greenfield Rd. Multiple Groups
Suite 220
Oak Park, MI 48237
Insight Global, LLC 4170 Ashford Dunwoody Rd. Multiple Groups
Suite 250
Atlanta, GA 30319
MNK Infotech, Inc. 1300 West Walnut Hill Ln. Multiple Groups
Suite 125
Irving, TX 75038
Namitus Technologies, Inc. 9300 John Hickman Pkwy. Multiple Groups
Suite 905
Frisco, TX 75035
Paramount Software Solutions, 4030 Old Milton Pkwy. Multiple Groups
Inc. Alpharetta, GA 30005
PROLIM Global Corporation 6827 Communications Pkwy. Multiple Groups
Suite 310
Plano, TX 75024
Quantilus, Inc. 1270 Avenue of the Americas Multiple Groups
7th Floor
New York, NY 10020
Raisso 5152 Village Creek Dr. Multiple Groups
Plano, TX 75093
Recruiting Source International 21210 Kingsland Blvd. Multiple Groups
Katy, TX 77449
Rite Software Solutions 16000 Park Ten Pl. Multiple Groups
& Services, LLC Suite 702
Houston, TX 77084
Sierra Digital, Inc. 6001 Savoy Dr. Multiple Groups
Suite 210
Houston, TX 77036
Talent Technical Services, Inc. 5353 Wayzata Blvd. Multiple Groups
Suite 200
Minneapolis, MN 55416
The Midtown Group 1130 Connecticut Ave. NW Multiple Groups
Washington, DC 20036
Tryfacta, Inc. 4637 Chabot Dr. Multiple Groups
Suite 100
Pleasanton, CA 94588
Unify Solutions, Inc. 5457 Twin Knolls Rd. Multiple Groups
Suite 207
Columbia, MD 21045
V Group, Inc. 379 Princeton-Hightstown Rd. Multiple Groups
Building 3, Suite 2A
Cranbury, NJ 08512
OWNER
22nd Century Technologies, Inc.
Eva Gaddis-McKnight, Administrator
Kulpreet Singh, Business Development Manager