STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: September 23, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize the purchase of a mobile ventilation training trailer and nine forcible entry training props for the Fire-Rescue Department - FireVent, LLC in the amount of $72,875 and Firehouse Innovations, Corp. in the amount of $63,693, lowest responsible bidders of four - Total not to exceed $136,568 - Financing: General Fund
Body
BACKGROUND
This purchase will provide for a mobile ventilation training trailer and nine forcible entry training props.
The mobile ventilation training trailer will be used to conduct training with Dallas Fire-Rescue members on performing vertical ventilation during active fire scenarios. The nine forcible entry training props will mimic forcible entry operations on residential and commercial doors used to gain access during emergency situations. All training will be conducted with members who may be assigned to perform vertical ventilation or forcible entry operations in the field. The training equipment will provide safe and realistic scenarios in a simulated environment to ensure members are proficient in performing safe and effective field operations.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition, the Office of Business Diversity sent notifications to chambers of commerce and advocacy groups to ensure maximum vendor outreach.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
The Public Safety Committee will be briefed by memorandum regarding this matter on September 14, 2020.
FISCAL INFORMATION
|
Fund |
FY 2020 |
FY 2021 |
Future Years |
|
General Fund |
$136,568.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$136,568.00 |
Goods |
N/A |
N/A |
N/A |
|
• M/WBE goal waived due to no M/WBE availability |
|
• FireVent, LLC - Non-Local; Workforce - 0.00% Local |
|
• Firehouse Innovations, Corp. - Non-Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BD20-00014002. We opened them on July 24, 2020. We recommend the City Council award this purchase to the lowest responsive and responsible bidders by group.
*Denotes successful bidders
Bidders Address Amount
*FireVent, LLC 5998 Morgan Mill Rd. Group 1 - $72,875.00
Carson City, NV 89701 Group 2 - No bid
*Firehouse Innovations, 3795 Martin Ct. Group 1 - No bid
Corp. Seaford, New York 11783 Group 2 - $63,693.00
AM Fabrication 8932 South Fwy. Group 1 - Non-responsive
Fort Worth, TX 76140 Group 2 - $69,750.00
East Coat Rescue 4940 Merrick Rd. Group 1 - No bid
Solution Suite 172 Group 2 - Non-responsive
Massapequa Park, NY 11762
OWNERS
FireVent, LLC
Rod Temple, Co-owner
Tom Peters, Co-owner
Firehouse Innovations, Corp.
Michael Perrone, President