STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: September 23, 2020
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize Supplemental Agreement No. 2 to the subscription and maintenance contract for Adobe enterprise licenses with SHI Government Solutions, Inc. through the BuyBoard purchasing cooperative agreement - Not to exceed $674,534.00, from $1,121,043.90 to $1,795,577.90 - Financing: U.S. Department of Treasury - Coronavirus Relief Funds ($608,574) and Data Services Fund ($65,960)
Body
BACKGROUND
This supplemental agreement will increase the limit for total electronic signature transactions for the City's Adobe Sign software subscription. This increase is needed to implement electronic signature capabilities for official court documents and police warrants to support new virtual hearing and warrant processes for the Court and Detention Services and the Dallas Police Department.
The coronavirus pandemic has forced the City to minimize physical interactions where possible to ensure the health and safety of the public and staff. The use of electronic signatures will eliminate the need for in person execution of these documents while maintaining the integrity of the hearing and warrant processes by virtualizing these two business functions. Additionally, this increase will allow the City to further leverage electronic signatures in other business areas and departments going forward.
The BuyBoard purchasing cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
On April 22, 2020, City Cou...
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