STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: October 13, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for baled hay for the Police Department - Triple H Farms, only bidder - Estimated amount of $136,842.90 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide Coastal Bermuda hay and Alfalfa Two String hay for Police horses. The Police Mounted Squad currently stables 14 horses at Fair Park. These are working horses used for crowd control and to provide a high-profile presence in neighborhoods, downtown, and in shopping center parking lots. These horses are stabled and do not have access to pastures for grazing; the horses must be fed hay daily to provide a good nutritious diet and promote good health and vigor. The department will use over 5,600 bales of hay for feed in a three-year period.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition,
The Office of Economic Dev...
Click here for full text