STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: October 13, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a four-year service contract for Citywide Central Services Cost Allocation Plan and Departmental Indirect Cost Rate for the Office of Budget and Management Services - Matrix Consulting Group, Ltd., most advantageous proposer of three - Not to exceed $109,500 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for the Citywide Central Services Cost Allocation Plan and the Departmental Indirect Cost Rate to be prepared by the beginning of March to be ready for submission to the City's cognizant agency (U.S. Department of Housing & Urban Development) by March 31, annually. Allocated costs are based on the audited financial information found in the City's Comprehensive Annual Financial Report. The Indirect Cost Rate is prepared for departments to recover citywide overhead from grants, if they are an allowable cost under the grant agreement. The Budget Full-Cost Central Services Cost Allocation Plan is prepared to determine indirect cost charges to the City's enterprise, internal service, and other funds.
A six-member committee from the following departments reviewed and evaluated the qualifications:
* Building Services Department (1)
* Office of Budget and Management Services (2)
* Office of Economic Development (1)
* Office of Economic Development Business Workforce and Inclusion Division (1)*
* Office of Procurement Services (1)*
*The Office of Procurement Services only evaluated cost and The Office of Economic Development Busine...
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