STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: October 28, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for non-emergency wrecker services - Recovery Systems, Inc. dba Pro Tow Wrecker Service in an estimated amount of $987,911.50 and Jet Stream Trucking, Inc. dba HBL Towing & Recovery in an estimated amount of $203,252.00, lowest responsible bidders of four - Total estimated amount of $1,191,163.50 - Financing: General Fund ($184,270.00), Equipment and Fleet Management Fund ($938,229.50), Dallas Water Utilities Fund ($25,944.00), Storm Drainage Management Operations Fund ($8,969.00), Confiscated Monies-Federal Fund ($17,821.00), and Sanitation Services Fund ($15,930.00)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. We anticipate the following City departments will use this agreement:
• Department of Code Compliance
• Department of Equipment and Fleet Management
• Department of Sanitation Services
• Fire-Rescue Department
• Police Department
• Water Utilities Department
This service price agreement will provide for the transportation of disabled City vehicles to designated locations and the removal of junk motor vehicles from private or public locations inside and outside of the City to the City’s Auto Pound. The contractor will coordinate with City departments with requested Seizure Order Notices.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. Additionally, in an effort to secure more competition, the Office of Economic Development Business Workforce and Inclusion Division sent notifications to chambers of commerce and advocacy groups to ensure maximum vendor outreach.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $11.71; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 14, 2018, City Council authorized a three-year service price agreement for non-emergency wrecker services with Recovery Systems, Inc. dba Pro-Tow Wrecker Services and 24 Hour Wrecker Service by Resolution No. 18-1615.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$ 61,423.33 |
$ 61,423.33 |
$ 61,423.34 |
|
Equipment and Fleet Management Fund |
$312,743.16 |
$312,743.16 |
$312,743.18 |
|
Dallas Water Utilities Fund |
$ 8,647.99 |
$ 8,648.00 |
$ 8,648.01 |
|
Storm Drainage Management Operations Fund |
$ 2,989.66 |
$ 2,989.67 |
$ 2,989.67 |
|
Confiscated Monies-Federal Fund |
$ 5,940.33 |
$ 5,940.33 |
$ 5,940.34 |
|
Sanitation Services Fund |
$ 5,310.00 |
$ 5,310.00 |
$ 5,310.00 |
|
Total |
$397,054.47 |
$397,054.49 |
$397,054.54 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,191,163.50 |
Other Services |
23.80% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Recovery Systems, Inc. dba Pro Tow Wrecker Service - Non-Local; Workforce - 0.00% Local • Jet Stream Trucking, Inc. dba HBL Towing & Recovery - Local; Workforce - 70.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BF20-00013778. We opened them on July 30, 2020. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidders by group.
*Denotes successful bidders
Bidders Address Amount
*Recovery Systems, 1006 East Main St. Group 1 - $267,246.00
Inc. dba Pro Tow Lewisville, TX 75057 Group 2 - $247,525.00
Wrecker Service Group 3 - $740,386.50
*Jet Stream 2811 Mican Dr. Group 1 - $203,252.00
Trucking, Inc. dba Dallas, TX 75212 Group 2 - $386,956.00
HBL Towing & Group 3 - $1,622,556.00
Recovery
24 Hour Wrecker 616 North. Jefferson St. Group 1 - $283,978.00
Service, Inc. Lancaster, TX 75146 Group 2 - No Bid
Group 3 - No Bid
URT Texas, Inc. 11239 Goodnight Ln. Group 1 - $316,259.00
Dallas, TX 75229 Group 2 - $370,812.00
Group 3 - $955,815.25
OWNERS
Recovery Systems, Inc. dba Pro Tow Wrecker Service
George Green, Owner
Jet Stream Trucking, Inc. dba HBL Towing & Recovery
Saleh Aldhhik, Chief Executive Officer
Yousef Aldhhik, Operations Manager