STRATEGIC PRIORITY: Mobility Solutions, Infrastructure, and Sustainability
AGENDA DATE: November 11, 2020
COUNCIL DISTRICT(S): 11, 13
DEPARTMENT: Department of Public Works
EXECUTIVE: Majed Al-Ghafry
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SUBJECT
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Authorize (1) street paving, drainage, water and wastewater main improvements for Street Group 12-636 which includes Holly Hill Drive from Phoenix Drive to Pineland Drive, Hughes Lane from Churchill Way to Lafayette Way, and Phoenix Drive from Fair Oaks Avenue to Holly Hill Drive; provide for partial payment of construction costs by assessment of abutting property owners; an estimate of the cost of the improvements to be prepared as required by law (list attached to the Agenda Information Sheet); and (2) a benefit assessment hearing to be held on December 9, 2020, to receive comments - Financing: No cost consideration to the City (see Fiscal Information for potential future costs)
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BACKGROUND
Holly Hill Drive from Phoenix Drive to Pineland Drive, Hughes Lane from Churchill Way to Lafayette Way and Phoenix Drive from Fair Oaks Avenue to Holly Hill Drive were funded in the 2012 Bond Program as Target Neighborhood Projects.
On December 11, 2013, City Council authorized a professional services contract with Civil Associates, Inc. for the engineering design of three target neighborhood street improvement projects on Holly Hill Drive from Phoenix Drive to Pineland Drive, Hughes Lane from Churchill Way to Lafayette Way and Phoenix Drive from Fair Oaks Avenue to Holly Hill Drive by Resolution No. 13-2068.
On May 23, 2018, City Council authorized Supplemental Agreement No. 4 to the existing engineering design contract with Civil Associates, Inc. for additional engineering services for paving and drainage improvements for Holly Hill Drive from Phoenix Drive to Pineland and Phoenix Drive from Fair Oaks Avenue to Holly Hill Drive by Resolution No. 18-0741.
This action will authorize the project, partial payment of costs by assessment, and a benefit assessment hearing. The improvements will consist of constructing a 22-foot and 33-foot wide concrete pavement with curbs, sidewalks, drive approaches, drainage, and water and wastewater main improvements.
The paving assessment process requires the following three steps:
1. Authorize paving improvements
2. Authorize a benefit assessment hearing
3. Benefit assessment hearing, ordinance levying assessments and authorize contract for construction
These actions are the first and second steps in the process.
Following are the locations for each project:
Street Group 12-636
Project Council District Amounts
Holly Hill Drive from Phoenix Drive 13 $1,145,000.00 (est.)
to Pineland Drive
Hughes Lane from Churchill Way 11 $1,698.576.20 (est.)
to Lafayette Way
Phoenix Drive from Fair Oaks Avenue 13 $1,030.000.00 (est.)
to Holly Hill Drive
ESTIMATED SCHEDULE OF PROJECT
Began Design December 2013
Completed Design August 2020
Begin Construction February 2021
Complete Construction April 2022
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 11, 2013, City Council authorized a professional services contract with Civil Associates, Inc. for the engineering design of three target neighborhood street improvement project on Holly Hill Drive from Phoenix Drive to Pineland Drive, Hughes Lane from Churchill Way to Lafayette Way and Phoenix Drive from Fair Oaks Avenue to Holly Hilly Drive by Resolution No. 13-2068.
On May 23, 2018, City Council authorized Supplemental Agreement No. 4 to the existing engineering design contract with Civil Associates, Inc. for additional engineering services for paving and drainage improvements for Holly Hill Drive from Phoenix Drive to Pineland and Phoenix Drive from Fair Oaks Avenue to Holly Hill Drive by Resolution No. 18-0741.
Information about this item will be provided by memorandum to the Mobility Solutions, Infrastructure and Sustainability Committee on November 6, 2020.
FISCAL INFORMATION
Design $ 309,053.00
Supplemental Agreement No. 1 $ 36,906.00
Supplemental Agreement No. 2 $ 20,292.00
Supplemental Agreement No. 3 $ 19,500.00
Supplemental Agreement No. 4 $ 72,889.00
Supplemental Agreement No. 5 $ 17,434.00
Construction
Paving & Drainage (PBW) $ 3,585,000.00 (est.)
Water & Wastewater (WTR) $ 288,576.20 (est.)
Total Project Cost $ 4,349,650.20 (est.)
This project involves assessments.
MAPS
Attached