STRATEGIC PRIORITY: Human and Social Needs
AGENDA DATE: November 11, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Homeless Solutions
EXECUTIVE: Kimberly Bizor Tolbert
______________________________________________________________________
SUBJECT
title
Authorize the first twelve-month renewal option to the contract with My Second Chance, Inc, in an amount not to exceed with a one-time increase in the amount of $25,998.00, from $179,000.00 to $204,998.00, funded under the Coronavirus Aid, Relief, and Economic Security Act ($25,998.00 in HOPWA CARES Act funds), to provide facility based housing assistance including supportive services for persons with HIV/AIDS for the period October 1, 2020 through September 30, 2021 - Not to exceed $204,998.00 - Financing: 2020-21 Housing Opportunities for Persons with AIDS Grant Funds ($179,000.00) and 2020 CARES Act Relief HOPWA #1 Grant Funds ($25,998.00)
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BACKGROUND
The City of Dallas has applied for and received Housing Opportunities for Persons with AIDS (“HOPWA”) funds since 1993 to support eligible activities within the Dallas Eligible Metropolitan Statistical Area (“Dallas EMSA”) which includes the counties of Dallas, Collin, Denton, Ellis, Hunt, Kaufman, and Rockwall. HOPWA Grant Funds are to assist grantees in meeting the housing needs of low-income persons with HIV/AIDS and HIV-related illness and their families.
On June 20, 2019, the City of Dallas Office of Procurement Services issued and solicited and received Requests for Proposals (#BRZ19-00010793) for the HOPWA Program. My Second Chance, Inc. (“MSC”) submitted a proposal for facility based housing assistance, including supportive services, and was recommended for funding.
On October 23, 2019, City Council authorized a twelve-month contract, with two twelve-month renewal options contingent on available funding, with MSC, to provide facility based housing assistance with supportive services for persons living with HIV/AIDS by Resolution No. 19-1666.
On April 22, 2020, City Council adopted the FY 2020-21 HUD Consolidated Plan Budget for the U.S. Department of Housing and Urban Development (“HUD”) Grant Funds by Resolution No. 20-0655. The FY 2020-21 HUD Consolidated Plan Budget includes HOPWA Grant Funds, which are available beginning October 1, 2020, contingent upon HUD’s approval of the City’s FY 2020-21 Action Plan (which is based on the approved HUD Consolidated Plan Budget, submitted on August 15, 2020) and execution of the grant agreements with HUD.
MSC is a non-profit agency located in the Cedar Crest area of Dallas County. The agency was founded in 1999 and has been providing recovery support services and supportive housing for women living with HIV/AIDS since August 2007.
Under this contract, the agency will provide residential supportive housing for HIV positive women at its five-bed facility. In addition to safe, stable living accommodations and nutritious meals, all program participants receive case management, supportive services (such as life skills training, job readiness, employment coaching, and computer training), recovery coaching, relapse prevention, aftercare and follow-up services, as well as access to medical and mental health care.
To ensure eligible persons across the Dallas EMSA have access to the full continuum of HOPWA eligible activities, the City intends to enter into additional project sponsor agreements with entities that provide additional eligible activities (e.g., facility based housing, scattered site housing assistance, housing information services, and support services).
All HOPWA projects use the local Homeless Management Information System (“HMIS”) to collect client-level data for service coordination and reporting/evaluation purposes. MSC staff must input client-level data into the local HMIS with applicable written consent. MSC must also submit monthly financial reports (including supporting documentation) and performance reports (including demographic data, outputs, and outcomes). These reports are compiled at year end into the City’s annual report to HUD.
Further, in response to the coronavirus pandemic, the federal Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”) was signed on March 27, 2020. The CARES Act included HOPWA funds to maintain operations and for rental assistance, supportive services, and other necessary actions, to prevent, prepare for, and respond to coronavirus. On April 22, 2020, City Council authorized acceptance of HOPWA CARES Act funds in the amount of $1,088,138.00 as a one-time funding increase for the Dallas EMSA). A portion of that amount has been made available to agencies under contract to provide HOPWA-funded scattered site and facility-based housing as a small one-time contract increase in response to the coronavirus pandemic. MSC’s allocation of HOPWA CARES Act funds is $25,998.00 to be used to continue providing facility based housing assistance with supportive services for persons living with HIV/AIDS.
PERFORMANCE MEASURES
Number of Persons Assisted
2020-21
Goal
Unduplicated clients served 18
OUTCOME MEASURES
Housing Stability
2020-21
Goal
Percent in stable/temporary housing 83%
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 23, 2019, City Council authorized a twelve-month contract, with two twelve-month renewal options contingent on available funding, with My Second Chance, Inc. to provide facility based housing assistance with supportive services for persons with HIV/AIDS by Resolution No. 19-1666.
On April 22, 2020, City Council adopted the FY 2020-21 HUD Consolidated Plan Budget for the U.S. Department of Housing and Urban Development Grant Funds by Resolution No. 20-0655.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
2020-21 Housing Opportunities for Persons with AIDS Grant Funds |
$179,000.00 |
$0.00 |
$0.00 |
|
2020 CARES Act Relief HOPWA #1 Grant Funds |
$ 25,998.00 |
$0.00 |
$0.00 |
|
Total |
$204,998.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$204,998.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to 501(c)(3) Non-Profit contracts. |
OWNER
My Second Chance, Inc.
Board of Directors
Donna Fay Randall, Chair
Theresa Bradley, Vice Chair
Phyllis Thompson, Secretary
Betty Grant, Treasurer
Emily Vernon
Shirley Neal
Margaret Sears