STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: November 11, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Building Services Department
EXECUTIVE: Joey Zapata
______________________________________________________________________
SUBJECT
Title
Authorize a two-year job order contract for automatic door equipment installation and services at City facilities with D.H. Pace Company, d/b/a Door Control Services through procurement by The Interlocal Purchasing System Contract No. 200201 - Not to exceed $915,000.00 - Financing: U.S. Department of Treasury - Coronavirus Relief Funds ($215,000.00) and Capital Construction Funds ($700,000.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a job order contract is to provide a method for starting and completing work that is significantly faster than other types of construction delivery methods, which are ordered on an as needed basis according to annual budgetary appropriations.
Job Order Contracting (JOC) is an alternative contracting method that provides an option to address construction, repair, rehabilitation, and alterations at City owned buildings as provided by Subchapter I, Section 2269.403 of the Texas Government Code, effective 2013.
This JOC will provide for (1) coronavirus disease 2019 (COVID-19) related installation of automatic door opening equipment to City facilities over the remainder of calendar 2020 using federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act); and (2) installation and services at City buildings throughout the remainder of the contract to upgrade City buildings to ensure hands-free access is available to staff and residents.
D.H. Pace Company, d/b/a Door Control Services is prepared to begin work immediately upon execution of this contract to optimize the use of Coronavirus Relief Funds (CRF) for the purchase of equipment and installation services prior to the December 30, 2020 deadline.
The CARES Act established the $150 billion (CRF) to provide payments to state, local, and tribal governments to mitigate the impact of responding to COVID-19. The City of Dallas has received funds from the U.S. Department of Treasury for all allowable expenses that includes (1) those incurred due to the public health emergency with respect to the COVID-19; (2) those not accounted for in the budget most recently approved as of March 27, 2020 for the government; and (3) those incurred during the period that begins on March 1, 2020 and ends on December 30, 2020.
The Texas Local Government Code, Chapter 271, Subchapter F, Section 271.102, authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization. D.H. Pace Company, d/b/a Door Control Services was chosen from The Interlocal Purchasing System Contract No. 200201.
ESTIMATED SCHEDULE OF PROJECT
Begin Project November 2020
Complete Project November 2022
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 22, 2020, City Council authorized the acceptance of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) and the Coronavirus Relief Funds (CRF) to aid the COVID-19 response throughout the City by Resolution No. 20-0644.
City Council was briefed on the proposed uses of Coronavirus Aid, Relief, and Economic Security Act (CARES Act) and Coronavirus Relief Funds (CRF) funds to facilitate assistance to eligible communities and households economically impacted by COVID-19 on June 17, 2020.
The Government Performance and Financial Management Committee will be briefed by memorandum on November 10, 2020.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
U.S. Department of Treasury - Coronavirus Relief Funds |
$215,000.00 |
$ 0.00 |
$ 0.00 |
|
Capital Construction Fund |
$350,000.00 |
$330,000.00 |
$20,000.00 |
|
Total |
$565,000.00 |
$330,000.00 |
$20,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$915,000.00 |
CO-OP |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Cooperative Purchasing Agreements (CO-OPs). |
|
• D.H. Pace Company, d/b/a Door Control Services - Non-local; Workforce - 0.60% Local |
PROCUREMENT INFORMATION
Method of evaluation for award type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices. Cooperative purchasing is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
D.H. Pace Company, d/b/a Door Control Services
225 Van Zandt County Road 4500
Ben Wheeler, TX 75754
Shawn Kovall, Executive Vice President