STRATEGIC PRIORITY: Human and Social Needs
AGENDA DATE: November 11, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Homeless Solutions
EXECUTIVE: Kimberly Bizor Tolbert
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SUBJECT
title
Authorize the first twelve-month renewal option to the contract with Open Arms Inc. dba Bryan’s House to provide child care services for persons with HIV/AIDS for the period October 1, 2020 through September 30, 2021 - Not to exceed $100,000.00 - Financing: 2020-21 Housing Opportunities for Persons with AIDS Grant Funds
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BACKGROUND
The City of Dallas has applied for and received Housing Opportunities for Persons with AIDS (“HOPWA”) funds since 1993 to support eligible activities within the Dallas Eligible Metropolitan Statistical Area (“Dallas EMSA”) which includes the counties of Dallas, Collin, Denton, Ellis, Hunt, Kaufman, and Rockwall. HOPWA Grant Funds are to assist grantees in meeting the housing needs of low-income persons with HIV/AIDS and HIV-related illness and their families.
On June 20, 2019, the City of Dallas Office of Procurement Services issued and solicited and received Requests for Proposals (#BRZ19-00010793) for the HOPWA Program. Open Arms, Inc. dba Bryan’s House (“Open Arms”) submitted a proposal to provide child care services and was recommended for funding.
On October 23, 2019, City Council authorized a twelve-month contract, with two twelve-month renewal options contingent on available funding, with Open Arms, to provide child care services for persons living with HIV/AIDS by Resolution No. 19-1667.
On April 22, 2020, City Council adopted the FY 2020-21 HUD Consolidated Plan Budget for the U.S. Department of Housing and Urban Development (“HUD”) Grant Funds by Resolution No. 20-0655. The FY 2020-21 HUD Consolidated Plan Budget includes HOPWA Grant Funds, which are available beginning October 1, 2020, contingent upon HUD’s approval of the City’s FY 2020-21 Action Plan (which is based on the approved HUD Consolidated Plan Budget, submitted on August 15, 2020) and execution of the grant agreements with HUD.
Open Arms is a nonprofit agency located in the western sector of Dallas County. The agency was founded in 1988 and has opened its doors as a safe haven for children and families impacted by HIV and AIDS.
Child care services are provided at the agency’s 12,000 square foot childcare facility located in West Dallas. The program is available for children impacted by HIV/AIDS or other health needs who go home at night to be with their families, but who come during the day so that their parent(s) can work, attend school or job training program or otherwise pursue self-sufficiency, attend a medical or social service appointment, or attend to other needs.
To ensure eligible persons across the Dallas EMSA have access to the full continuum of HOPWA eligible activities, the City intends to enter into additional project sponsor agreements with entities that provide additional eligible activities (e.g., facility based housing, scattered site housing assistance, housing information services, and support services).
All HOPWA projects use the local Homeless Management Information System (“HMIS”) to collect client-level data for service coordination and reporting/evaluation purposes. Open Arms staff must input client-level data into the local HMIS with applicable written consent. Open Arms must also submit monthly financial reports (including supporting documentation) and performance reports (including demographic data, outputs, and outcomes). These reports are compiled at year end into the City’s annual report to HUD.
PERFORMANCE MEASURES
Number of Persons Assisted
2020-21
Goal
Unduplicated clients served 25
OUTCOME MEASURES
Access to Health Care
2020-21
Goal
Percent with access to health care 92%
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 23, 2019, City Council authorized a twelve-month contract, with two twelve-month renewal options contingent on available funding, with Open Arms, to provide child care services for persons living with HIV/AIDS by Resolution No. 19-1667.
On April 22, 2020, City Council adopted the FY 2020-21 HUD Consolidated Plan Budget for the U.S. Department of Housing and Urban Development Grant Funds by Resolution No. 20-0655.
FISCAL INFORMATION
Fund |
FY 2021 |
FY 2022 |
Future Years |
2020-21 Housing Opportunities for Persons with AIDS Grant Funds |
$100,000.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Plan adopted on October 22, 2008, by Resolution No. 08-2826, as amended, the M/WBE participation on this contract is as follows:
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
$100,000.00 |
Other Services |
N/A |
N/A |
N/A |
• The Business Inclusion and Development Plan does not apply to 501C3 Non-Profit contracts. |
OWNER
Open Arms, Inc. dba Bryan’s House
Board of Directors
Nicole Blythe, President
Craig Lashley, 1st Vice President
Rose Kaur, 2nd Vice President
Allison Shelton, Secretary
Ryan Friend, Treasurer
James Erwin
Paula Feinberg
Sarah Lamb
Martha Lumatete
Kayla Marshall
Ryan McCuller
Dipu Mukherjee
Mercedes Owens
Laura Ramirez
Debra Villarreal