STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: November 11, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 5 to exercise the second of two, one-year renewal options, to the service contract with AAA Data Communications, Inc., for voice and data cable installation services at City facilities for the Department of Information and Technology Services - Not to exceed $2,900,000 - Financing: U.S. Department of Treasury - Coronavirus Relief Funds ($2,200,000) and Data Services Fund ($700,000)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This Supplemental Agreement will provide for continued voice and data cable installation services at City facilities. This service is essential for the completion of current and future projects which include office renovations, replacement of information technology infrastructure, and expanding internet access in underserved areas.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. This contract renewal option includes the most current living wage of $12.38.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 26, 2015, City Council authorized a five-year service contract, with two one-year renewal options, for voice and data cable installation services to connect computers and phones at City facilities with AAA Data Communications, Inc., by Resolution No. 15-1519.
On January 25, 2017, City Council authorized Supplemental Agreement No. 1 to increase the service contract with AAA Data Communications, Inc. for voice and data cable installation services to connect computers and phones at City facilities by Resolution No. 17-0185.
On September 27, 2017, City Council authorized Supplemental Agreement No. 2 to exercise the first one-year renewal option to the service contract with AAA Data Communications, Inc. for voice and data cable installation services to connect computers and phones at City facilities by Resolution No. 17-1519.
On April 22, 2020, City Council authorized the acceptance of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Coronavirus Relief Funds (CRF) to aid the COVID‐19 response throughout the City, by Resolution No. 20‐0644.
On June 17, 2020, City Council was briefed on the proposed uses of Coronavirus Aid, Relief and Economic Security Act (CARES Act), Coronavirus Relief Funds (CRF) to facilitate assistance to eligible communities and households economically impacted by COVID‐19.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
U. S. Department of Treasury - Coronavirus Relief Funds |
$2,200,000.00 |
$0.00 |
$0.00 |
|
Data Services Fund |
$700,000.00 |
$0.00 |
$0.00 |
|
Total |
$2,900,000.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$2,900,000.00 |
Other Services |
23.80% |
100.00% |
$2,900,000.00 |
|
• Supplemental Agreement No. 5 - 100.00% overall M/WBE participation |
|
• AAA Data Communications, Inc. - Local |
OWNER
AAA Data Communications, Inc.
3107 W. Camp Wisdom Rd., Suite 200
Dallas, TX 75237
Jacob Johnson, President