STRATEGIC PRIORITY: Mobility Solutions, Infrastructure, and Sustainability
AGENDA DATE: December 9, 2020
COUNCIL DISTRICT(S): 2, 3
DEPARTMENT: Department of Aviation
EXECUTIVE: Majed Al-Ghafry
______________________________________________________________________
SUBJECT
Title
Authorize a two-year construction services contract, with three one-year renewal options to perform job order contracting services at Dallas Airport System facilities with Gilbert May, Inc. dba Philips/May Corporation in the amount of $7,500,000.00 and Brown & Root Industrial Services, LLC in the amount of $7,500,000.00, the most advantageous proposers of twenty-three - Total not to exceed $15,000,000.00 - Financing: Aviation Fund (subject to annual appropriations)
Body
BACKGROUND
This action will authorize the construction services contracts with two firms to provide job order contracting services for repairs, alterations, renovations, remediation, and construction at Dallas Airport System facilities.
Job order contracting is an alternative contracting method that provides an option to address construction, repair, rehabilitation, and alterations at City owned buildings pursuant to Texas Local Government Code Chapter 2269. These contracts were competitively bid with indefinite delivery and indefinite quantities.
This action does not encumber funds. The purpose of a job order services contract is to establish firm pricing for the above-mentioned services, for a specified term, which are ordered on an as-needed basis.
On March 4, 11, and 18, 2020, the request for proposals for job order contracting services was advertised in accordance with City of Dallas purchasing guidelines. On April 6, 2020, twenty-three proposals were received by the Office of Procurement Services. The Proposal Evaluation Committee was comprised of staff from the Aviation, Convention and Event Services, and Office of Bond and Construction Management Departments. The Proposal Evaluation Committee evaluated and ranked all proposals according to evaluation criteria published with the project specifications:
• 20% Capabilities, Resources and Responsiveness
• 12% Contractor’s Pertinent Experience
• 20% Contractor’s Approach to the Project
• 10% Contractor’s Current Contracts
• 3% Litigation
• 20% Contractor Coefficients
• 15% Business Inclusion and Development
Gilbert May, Inc. dba Philips/May Corporation and Brown & Root Industrial Services LLC were selected by an evaluation committee as the most advantageous proposers to the City, in accordance with the City of Dallas procurement guidelines.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
Aviation Fund |
$3,000,000.00 |
$3,000,000.00 |
$9,000,000.00 |
Council District Amount
2 $ 13,500,000.00
3 $ 1,500,000.00
Total $15,000,000.00
Final distribution of funds among the selected proposers will be subject to the respective job scope assignments.
This action does not encumber funding for the services. Upon approval of a job order, the funds for services are to be encumbered from operating funds from the department receiving services.
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$15,000,000.00 |
Construction |
25.00% |
25.00% |
$3,750,000.00 |
|
• Job Order Contracting Services at City facilities have a 25.00% M/WBE goal |
|
• Gilbert May, Inc. dba Philips/May Corporation - Local; Workforce - 28.70% Local • Brown & Root Industrial Services LLC - Non-Local; Workforce - 0.68% Local |
PROCUREMENT INFORMATION
The following twenty-three proposals were received and opened on April 6, 2020. The proposals were ranked, as follows:
*Denotes successful proposers
Proposers Rank
*Gilbert May, Inc. dba Phillips/May Corporation 1
1125 Longpoint Avenue
Dallas, TX 75247
*Brown & Root Industrial Services, LLC 2
2451 Crystal Drive, Suite 425
Arlington, VA 22202
Basic IDIQ, Inc. 3
CORE Construction 4
METCO Engineering, Inc. 5
Big Sky Construction Company, Inc. 6
RS Commercial Construction 7
Real Network Services, Inc. 8
Holt Construction 9
Centennial Contractors Enterprises, Inc. 10
Acumen Enterprises, Inc. 11
LMC Corporation 12
FS360, LLC 13
Adept Facilities & Design, Inc. 14
Post L Group, LLC 15
CP&Y, Inc. 16
F.H. Paschen 17
Azteca Enterprises, Inc. 18
NGC Partners, LLC 19
Strafford Group 20
Urban Jungle 21
Clearwin US 22
Scrap-It 23
OWNERS
Gilbert May, Inc. dba Philips/May Corporation
Gilbert May III, President
Brown & Root Industrial Services, LLC
Rick Farrag, Vice President - On Call Construction