STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: December 9, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for turf grading, drainage, and irrigation installation services for the Park & Recreation Department - C. Green Scaping, lowest responsible bidder of three - Estimated amount of $1,718,042.50 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for turf grading, drainage, and irrigation installation services for the Park & Recreation Department. Installation of turf irrigation systems, turf drainage systems, special add-on parts, and turf grading services will be utilized at various athletic fields located throughout the city. The Park & Recreation Department has over 200 adult and youth athletic fields including athletic fields for football, soccer, softball, baseball, rugby, and cricket. These services will ensure the effective management of the athletic fields thereby decreasing wait times after rain events and increasing playability of the fields during scheduled usage. The successful supplier will perform services on a pre-determined repair and maintenance schedule established by the City. The scope of services will include turf grading, turf drainage, rock excavation, and irrigation installation.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $11.71; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 5, 2020, the Park and Recreation Board authorized a three-year service price agreement for turf grading, drainage, and irrigation installation services with C. Green Scaping.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$18,042.50 |
$700,000.00 |
$1,000,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,718,042.50 |
Other Services |
23.80% |
91.83% |
$1,577,742.50 |
|
• This contract exceeds the M/WBE goal. |
|
• C. Green Scaping, LP - Non-Local; Workforce - 17.24% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BY20-00012234. We opened them on May 1, 2020. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*C. Green Scaping 2401 Handley Ederville Rd. $1,718,042.50
Fort Worth, TX 76118
Landscapes Unlimited, LLC 1201 Aries Dr. $3,301,957.20
Lincoln, NE 68512
Sports Field Holdings 16400 Dallas Pkwy. $2,917,964.00
dba Sports Field Solutions Suite 305
Dallas, TX 75248
OWNER
C. Green Scaping
Cathleen Ruiz, President
Curtis J. Green, Vice President