STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: December 9, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for helicopter turbine engine overhauls, rebuilds, repairs, and associated rentals for helicopters for the Police Department with Keystone Turbine Services through an Interlocal Agreement with the City of Fort Worth - Estimated amount of $1,959,068 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This cooperative purchasing agreement will provide for helicopter turbine engine overhauls, rebuilds, repairs, and associated rentals for helicopters for the Police Department. In addition, it will also cover replacements of specific internal engine parts such as fuel controls, bleed valves, and fuel pumps. As a result of accumulated flight hours, each helicopter requires scheduled overhauls and rebuilds. Each engine is due a partial or complete overhaul service at 1,750 or 3,500 hours of engine usage. This is done to ensure safe operations, and to meet compliance with the Federal Aviation Administration. On September 23, 2020, City Council approved a Master Agreement for service with Uniflight LLC for helicopter engine maintenance. This service price agreement for complete engine overhauls and engine rentals combined with the prior action for maintenance constitutes the totality of maintenance required for the helicopters for the following three years.
The helicopter unit flies approximately 2,100 hours a year spread over the two helicopters owned by the City. Both helicopters are 2006 Bell 206’s that were delivered in 2007. In recent years the unit has increased the amount of flying. In 2019, the unit responded to 7,539 service calls, more calls than any time in the last decade. In the first six months of 2020, the unit responded to 4,450 calls, assisted with 420 arrests, recovered 137 stolen vehicles, participated in 41 vehicle pursuits, all while maintaining an average response time of approximately three minutes.
The helicopter unit operates 24 hours a day, 7 days a week, and has been in operation for over 50 years providing an aerial vantage in response to emergency calls. The crew is made up of police officers trained to assist officers on the ground accomplish their missions in a safe manner. The helicopter unit responds primarily to police calls, but also assists the Fire-Rescue Department, code enforcement, and City marshals. Frequently, the unit is first to respond to emergency calls and is able to provide advanced situational information to ground units also responding. Additionally, the helicopter unit is able to provide efficiencies by eliminating some calls through aerial observation, allowing ground patrol units to focus on other calls.
The City of Fort Worth Interlocal Agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 9, 2009, City Council authorized a four-year service contract with Uniflight, LLC, AeroMaritime America, Inc., Standard Aero Limited, Radio Masters, Inc., and Masco Service Corp. for helicopter parts, maintenance and service repairs for the Dallas Police Department’s Helicopter Unit by Resolution No. 09-2930.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General |
$652,302.66 |
$652,302.67 |
$654,462.67 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,959,068.00 |
Interlocal Agreement |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Interlocal Agreements. |
|
• Keystone Turbine Services - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Interlocal Agreement/Inter governmental Agreement |
• Interlocal Agreements/Intergovernmental Agreements allow the City to take advantage of competitively bid contracts by a State agency or local government and enable the City to purchase goods or services at lower prices |
|
|
• Interlocal Agreements/Intergovernmental Agreements are an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Keystone Turbine Services
885 Fox Chase, Suite 111
Coatesville, PA 19320
John Fraser, General Manager
Chris Van Denhende, Chief Financial Officer