STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: December 9, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a two-year service price agreement for routine and emergency water extraction services and structure and content drying services at various City facilities for the Building Services Department - MBW Serv Corporation, lowest responsible bidder of six - Estimated amount of $225,903.95 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for routine and emergency water extraction services and structure and content drying services at various City facilities for the Building Services Department. Scope of services include, but are not limited to, emergency service calls, water extraction from carpeted and non-carpeted floors, odor control, biocide deployment, decontamination, moisture content monitoring and reporting, non-hazardous waste removal and disposal, and hazardous waste removal, and disposal. Disposal of all waste associated with services through this agreement must comply with all local, state, and federal environmental protection regulations.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $11.71; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$56,475.95 |
$56,476.00 |
$112,952.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$225,903.95 |
Other Services |
23.80% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• MBW Serv Corporation - Local; Workforce - 4.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BJ20-00013046. We opened them on July 17, 2020. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidder by group. Information related to this solicitation is available upon request.
*Denotes successful bidder
Bidders Address Amount
*MBW Serv Corporation 8777 Governors Row Multiple Groups
Dallas, TX 75247
American Technologies, Inc. 3360 East La Palma Ave. Multiple Groups
Anaheim, CA 92806
Restoration Specialists, LLC 4808 Simonton Rd. Multiple Groups
Dallas, TX 75244
Rainbow International of 985 East Highway 121 Multiple Groups
Lewisville Suite #616
Lewisville, TX 75057
Blackmon Mooring 315 North Great Southwest Pkwy. Non-responsive
Company LLC Arlington, TX 76011
Restoration XP 5700 Granite Pkwy. Non-responsive
Plano, TX 75024
OWNER
MBW Serv Corporation
Liliana Weaver, President
Michael Weaver, Vice President