STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 13, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a three-year master agreement for a variety of mulching materials for citywide use - Naturomulch, LLC in the estimated amount of $756,664.65 and The LETCO Group, LLC dba Living Earth in the estimated amount of $99,618.30, lowest responsible bidders of two - Total estimated amount of $856,282.95 - Financing: General Fund ($739,660.70) and Dallas Water Utilities Fund ($116,622.25)
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BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of a variety of mulching materials. These mulching materials are to be used throughout the City's various parks, recreation centers, service centers, and other facilities. This agreement will assist the City in its facility-specific condition monitoring, predictive, and preventative maintenance programs.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 26, 2016,...
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