STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 27, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize (1) an acquisition contract for the purchase and implementation of a golf course pro shop point of sale software system for the Park & Recreation Department in the amount of $49,790; and (2) a five-year service contract for maintenance and support of a golf course pro shop point of sale software system for the Park & Recreation Department in the amount of $145,600 - Pro-Shopkeeper Computer Software Co., Inc. dba Club Prophet Systems, most advantageous proposer of six - Total not to exceed $195,390 - Financing: Golf Improvement Trust Fund (subject to annual appropriations)
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BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
These contracts will allow for the acquisition, implementation, and maintenance of a golf course pro shop point of sale software system. This software will be used by the City's golf pro concessionaires at the City's six golf courses to capture all revenue transactions, such as green fees, cart rental fees, and pro shop sales, from point of purchase through export to the golf pros' third-party gateway services. The system will also capture business process transactions generated by their organizations. In addition to cash register type functions, the system provides an electronic tee sheet for accurate and efficient booking of tee times and management of customer accounts. The system also provides accounting, purchasing, receiving, and inventory control functions. It will afford golf pros confidential oversight of their financial and business operations and provide the City with oversight and auditing capability o...
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