STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 27, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement, with two one-year renewal options, to monitor, maintain, and repair the Woodall-Rodgers Tunnel lights and jet fans for the Department of Transportation - CMC Network Solutions, LLC, only proposer - Estimated amount of $5,025,916 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for monitoring, maintenance, and repair services of lights and jet fans in the Woodall-Rodgers Tunnel. Also included in this contract is the maintenance of electrical gear, engine-generator, control systems, and associated electrical distribution systems, mechanical heating, ventilation, and air conditioning systems, plumbing systems, enclosures, vaults, and control room and ancillary equipment. The City provides these services pursuant to an agreement with the Texas Department of Transportation.
A seven-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Public Works (1)
• Department of Transportation (2)
• Park & Recreation Department (2)
• Office of Economic Development Business Workforce and Inclusion Division (1)*
• Office of Procurement Services (1)*
*The Office of Procurement Services only evaluated cost and the Office of Economic Development Business Workforce and Inclusion Division only evaluated the Business Inclusion and Development Policy.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Cost 30 points
• Capability and expertise 30 points
• Staffing and approach 25 points
• Business Inclusion and Development Policy 15 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $12.38; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 23, 2017, City Council authorized a three-year service contract to monitor, maintain, and repair the tunnel lights and jet fans under Klyde Warren Park with CMC Network Solutions, LLC by Resolution No. 17-1265.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$1,125,391.00 |
$1,625,391.00 |
$2,275,134.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$5,025,916.00 |
Other Services |
N/A |
26.17% |
$1,315,360.00 |
|
• The Business inclusion and Development Policy does not apply to Other Service contracts, however the prime contractor is subcontracting with certified M/WBEs. |
|
• MCM Network Solutions, LLC - Non-local; Workforce - 21.05% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposal from solicitation number BYZ20-00014307. We opened it on October 2, 2020. We recommend the City Council award this service price agreement in its entirety to the only proposer.
Proposer Address Score Amount
CMC Network 2007 Research Dr. 84.8 $5,025,916.00
Solutions, LLC Suite 100
Plano, TX 75074
Note: The Office of Procurement Services conducted a single proposal review and found no exceptions.
OWNER
CMC Network Solutions, LLC
Scott Broekemeir, President
Chuck McLaughlin, Vice President