STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 27, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize (1) a nine-month service price agreement for front-load waste collection and disposal services at City facilities for the Department of Sanitation Services - Premier Waste Services, LLC dba Moore Disposal - Estimated amount of $161,604; (2) the ratification of the City Manager’s purchase of front-load waste collection and disposal services at City Facilities for the Department of Sanitation Services with Premier Waste Services, LLC dba Moore Disposal - Not to exceed $51,986; and (3) Supplemental Agreement No. 2 to increase the service contract with Premier Waste Services, LLC dba Moore Disposal for roll-off waste collection and disposal services at City facilities and to extend the term from March 31, 2021 to November 30, 2021 - Not to exceed $589,831.25, from $2,879,325.00 to $3,469,156.25 - Total estimated amount of $803,421.25 - Financing: Sanitation Operation Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for front-load waste collection and disposal services at City facilities for the Department of Sanitation Services at approximately 200 City facilities. The ratification amount is the result of unanticipated changes in how services are rendered due to the impact of the COVID-19 pandemic. This service has previously been provided directly by the Department of Sanitation Services; however, staffing and equipment challenges related to the ongoing COVID-19 pandemic are inhibiting the department’s ability to meet this demand, as primary efforts are directed at keeping residential collections on schedule.
This service was procured utilizing guidelines which allow for the procurement of goods and services where The State Competitive Bidding and Competitive Sealed Proposal requirements do not apply. Procurements necessary to preserve or protect the public health or safety of the municipality’s residents are exempt from competitive bidding under the City Charter and State Law.
Supplemental Agreement No. 2 to the roll-off collection and disposal service contract will provide continuous waste collection and disposal services at City facilities for the Department of Sanitation Services. City facilities included in this contract are Dallas Love Field, Union Station, City Hall, Central Library, Oak Cliff Municipal Center, Service Centers, Water Utilities facilities, and the Jack Evans Police Headquarters. Included in this contract is the rental of approximately 50 roll off containers of various sizes per month at an average of 45 City locations. Rental of these containers includes maintenance and cleaning and ensures compliance with the Dallas City Code.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $12.38; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 11, 2015, City Council authorized a five-year service contract, with three one-year renewal options, for waste collection and disposal services for City facilities with Moore Disposal Corporation by Resolution No. 15-0266.
On December 11, 2019, City Council authorized Supplemental Agreement No. 1 to consent to the assignment of the service contract with Moore Disposal Corporation to Premier Waste Services, LLC dba Moore Disposal; and exercise the first of three, one-year renewal options, to the service contract with Premier Waste Services, LLC dba Moore Waste Disposal for waste collection and disposal services at City facilities for the Department of Sanitation Services by Resolution No. 19-1923.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
Sanitation Operation Fund |
$803,421.25 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$803,421.25 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• Premier Waste Services, LLC dba Moore Waste Disposal - Local; Workforce - 40.45% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Public Health and Safety Procurement |
• Where the department has determined, in consultation with the City Attorney’s Office, that the service is necessary to preserve or protect the public health or safety of the municipality's residents |
|
|
• Where routine bidding requirements cannot be followed |
OWNER
Premier Waste Services, LLC dba Moore Disposal
Lou Sabia, Owner