STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 27, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize (1) Supplemental Agreement No. 1 to increase and extend for two-years the professional service contract for supplemental permit plan review and inspection services for the Department of Sustainable Development and Construction with SAFEBuilt, LLC in the estimated amount of $1,680,000, from $50,000 to $1,730,000; (2) a two-year professional service contract for supplemental permit plan review and inspection services for the Department of Sustainable Development and Construction - Metro Code, LLC in the estimated amount of $1,680,000 and Stantec Consulting Services, Inc. in the estimated amount of $1,680,000; and (3) an increase in appropriations in an amount not to exceed $2,000,000 in the Building Inspection Fund - Total estimated amount of $5,040,000 - Financing: Building Inspection Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a professional service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
The professional service contract will provide permit plan review and inspections services for the Department of Sustainable Development and Construction as supplemental assistance. Services from these third-party firms will add capacity for plan reviews and inspections. The department is currently working through a backlog of building permit applications that has resulted in extended processing times in issuing permits to customers. In addition, supplemental inspection services are needed as a contingency in case a significant number of field inspectors are prohibited from working due to COVID-19.
In accordance with Administrative Directive 4-5, Paragraph 10.5.6, Special Need Justification was approved to contract with SAFEBuilt, LLC, Stantec Consulting Services, Inc., and Metro Code, LLC.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
The Transportation and Infrastructure Committee was briefed regarding this matter on September 21, 2020.
City Council was briefed by memorandum regarding this matter on October 30, 2020. <https://dallascityhall.com/government/citymanager/Documents/FY%2020-21%20Memos/Permit-Processing_Memo_103020.pdf>
The Economic Development Committee was briefed regarding this matter on December 7, 2020.
The Government Performance and Financial Management Committee will be briefed by memorandum on January 25, 2021. <https://cityofdallas.legistar.com/View.ashx?M=F&ID=9085579&GUID=079EC2DD-3BFF-40B8-A5BA-11E9372E2C00>
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
Building Inspection Fund |
$2,000,000.00 |
$1,680,000.00 |
$1,360,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$5,040,000.00 |
Special Need |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Special Need contracts. |
|
• SAFEBuilt, LLC - Non-local • Stantec Consulting Services, Inc. - Non-local • Metro Code, LLC - Non-local |
OWNERS
SAFEBuilt, LLC
3755 Precision Dr. Suite 140
Loveland, CO 85538
Brad Mundt, President
Thomas P. Wilkas, Chief Financial Officer
Stantec Consulting Services, Inc.
5151 E Broadway Blvd. Suite 400
Tucson, AZ 85711
Cliff Hill, Vice President
Metro Code, LLC
3880 Hulen St. Suite 400
Fort Worth, TX 76107
Johnathan Killebrew, President
Jennifer Killebrew, Chief Executive Officer